Finance / Administrative Specialist

Town of Clarkdale•Clarkdale, AZ

25d•Onsite

About The Position

Under general supervision of the Accounting Supervisor, performs clerical and bookkeeping tasks and coordinates administrative functions for the Finance Department; provides administrative support to the Town Manager; serves as the first point of contact at the front desk, greeting and assisting visitors; provides notary services; assists with quarterly employee and Town events; and performs related duties as assigned.

Requirements

High School degree or GED supplemented by coursework in accounting, bookkeeping or related field AND experience equivalent to one (1) year of full-time bookkeeping or clerical accounting work.
Post-secondary education may substitute for years of the experience requirement or equivalent combinations of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.
Notary Public commission preferred or ability to obtain commission within six (6) months of hire.
Must possess, or obtain upon employment, a valid Arizona Driver's license.
Knowledge of applicable federal, state, and local laws, ordinances, statutes, rules, regulations, policies, and procedures, related to Finance.
Knowledge of general accounting principles.
Knowledge of accounting principles, practices, and applications in a computerized system.
Knowledge of the procedures, methods and forms associated with automated accounting systems.
Knowledge of research methods and techniques.
Knowledge of basic customer service principles and techniques.
Skill utilizing a computerized financial system, the personal computer and MS Office software including MS Word and MS Excel to fulfill job requirements.
Skill responding tactfully and courteously to customer inquiries and complaints.
Skill following verbal and written instructions, policies and procedures.
Skill entering, accessing and retrieving information from a database.
Skill making varied arithmetic computations and tabulations rapidly and with high accuracy.
Skill with coordinating employee events, including vendor contact, budget adherence, item pickup, setup, and cleanup.
Skill with both verbal and written communication.
Ability to develop and maintain positive and effective working relationships at all levels within the department and Community.
Ability to attend to detail for prolonged periods of time.
Ability to adapt to changing work situations and environments.
Ability to assist others and meet schedules in a calm, efficient and effective manner while dealing with interruptions and pressure.
Ability to operate a variety of standard office equipment including adding machines, calculators, typewriters, photocopiers and FAX machines.
Ability to work on a team.

Nice To Haves

Preference will be given to applicants with experience working in Government Finance or who have completed Finance coursework.

Responsibilities

Provides administrative and bookkeeping support to the departments, reconciliations, accounts payable, and accounts receivable.
Documents and monitors financial transactions.
Prepares and files financial documents.
Processes accounts payable and receivable.
Fact-checks accounting data.
Assists with tax payments and returns.
Assists with the implementation of proper accounting management practices/procedures to assure audit accountability; performs accounting clerical work in the maintenance of fiscal/budgetary files; helps with all filing, and general office duties as needed.
Serves as receptionist, greets/directs visitors, answers phone, assists the general public, Town staff, and outside groups and agencies. Responsible for daily incoming and outgoing mail, invoices and payments. Orders and receives office supplies. Provides full office management responsibilities to cover the activities involved in the administration of the departments as needed. Maintains the security of facilities.
Interacts with the public, elected officials, coworkers, regulatory agencies, and business professionals on a regular basis.
Creates and maintains accurate and effective spreadsheets, templates, documents, records, files, and reports.
Assists in filing Finance documents.
Assists Town Manager with administrative duties, and special projects as needed.
Assist with special projects and performs other duties as assigned amongst multiple departments.
Supports the planning and execution of quarterly employee events and provides assistance for additional Town events as they arise.
Performs notarial services in accordance with applicable laws and procedures.