FINAL ESTIMATES SPECIALIST II - 55002713

State of Florida•BROOKSVILLE, FL

12d•$57,136 - $73,941•Onsite

About The Position

This position will be responsible for processing final estimates, from the beginning (initial submittal) throughout the project’s lifecycle (closeout). Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of Department policies and procedures relating to Final Estimates
Knowledge of Final Estimates Process and Manuals
Knowledge of Concepts, terminology, principles and analytical techniques of Final Estimates
Knowledge of Engineering design, construction, production and/or operations
Skills in using engineering tools, equipment and/or instruments
Ability to analyze and interpret engineering data
Ability to solve problems relating to engineering
Ability to perform engineering inspections
Ability to apply engineering quantitative techniques
Ability to plan, organize and coordinate work assignments
Ability to communicate engineering information effectively
Ability to establish and maintain effective working relationships with others
Ability to use a personal computer and department used software programs
Certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter.
A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or equivalency.

Responsibilities

Perform all administrative functions necessary throughout project lifecycle from initial submittal of final estimates package to final closeout (including Federal Highway Administration (FHWA) closeout). This is to include the processing of unpaid bills, as-built plans, subsequent payments after Offer of Final Payment, sublet agreements, required correspondence, qualified acceptance letters (with disputed items) and Form 21-a.
Ensure all project documentation has been scanned into Electronic Document Management System (EDMS).
Manage records and prepare for destruction of final estimate files when statutory and procedural timeframes are met.
Determines that all calculations and/or field measurements for pay quantities are complete and mathematically correct and are substantiated by field records (Tally Sheets, Field Books, Plan Dimensions) or other forms of acceptable site source records utilizing risk based statistics for all assigned projects.
Establishes that quantities are summarized, area computer outputs and cross sections are verified and coordinate bound. Verifies that the final quantities have been correctly transferred to the final estimate form. Determines that placement of various pay items appear reasonable when correlated with limits of other pay items in the vicinity. Verifies that the final plans reflect the revised pay items.
Receive and compile material certification submittmits to location Materials Office upon completion of projects. This includes research into Laboratory Information Management System (LIMS) for missing, incomplete or failing test results.
Processes final estimates to update quantities to match the Comp Book, before final estimate package is forwarded to District Construction Final Estimates Office.
Processes offer of final payment and advises contractors of tentative quantities.
Utilizes information developed by Project Administrators, processes monthly and progress project payments to contractors including back checking for quality assurances and problem solving errors and nonpayment notices as needed.
Acts as Site manager Coordinator for designated projects. Updates contract authority, adds equipment and personnel lists to contracts.
Conducts “Kick-Off” meeting with Project Administrator and staff, highlighting and discussing pay items and any unique aspects of the upcoming project.
Audits assigned Final Estimate packages for completeness and accuracy, including multiple complex projects, and ensures conformance with contract documents and specifications and Department procedures.
Makes technical geometric and mathematical calculations.
Prepares a Post Audit Review (PAR) report on each submittal detailing errors and omissions, if any.
Receives and inventories the Final Estimate submittal packages for completeness.
Prepare reports as necessary, including to update District Final Estimates Manager of PAR results.
Maintain spreadsheet of all passed projects that includes construction time and money measures.
Draft report with explanations of any project exceeding these measures for submission to the District Construction Services Manager.
Performs on-site field reviews on project sites for all active construction projects to assist project personnel in preparing and obtaining procedurally correct records and documentation for final pay records.
Prepare for, participate in and present necessary information at the semi-annual Final Estimates and Contract Administration meeting.
Serves as the liaison between Final Estimates office and project field offices.
Train and guide personnel involved in Final Estimates (both in-house and consultant) in both Engineering Audit and Administrative process functions of Final Estimates.
Schedules field reviews with junior Final Estimates staff for completeness of documentation or quality assurance.