Film Unit Coordinator

NBCUniversal•New York, NY

2d•$18 - $20•Onsite

About The Position

Support the successful execution of large-scale pre-taped productions while balancing multiple projects and competing priorities under tight weekly deadlines. Manage crews, vendors, talent, facilities, equipment, transportation, catering, and other production logistics. Assist with crew onboarding, timecards, invoices, expense tracking, petty cash reconciliation, and other production functions. Coordinate the completion and filing of certificates of insurance (COIs), location agreements, vendor agreements, and permits as required. Coordinate weekly pickups and returns of production rentals, equipment, and scenery. Serve as a central point of communication for production teams, ensuring timely distribution of call sheets, schedules, production updates, and other essential information. Anticipate logistical challenges, communicate status changes, and proactively resolve production issues in a fast-paced environment. Facilitate production wrap activities, including equipment returns, vendor closeout, purchase order reconciliation, production documentation, and final expense reporting. Foster collaborative relationships with internal departments, production partners, and external vendors to ensure seamless production operations. Exercise sound judgment, professionalism, and discretion while handling confidential production information. Remain actively engaged during production dark weeks, providing administrative support including processing receipts, invoices, and other departmental tasks. Other duties as assigned.

Requirements

Prior experience coordinating TV or features.
Willingness to work in person on production’s dark weeks.
Willingness to work overtime.
Must be willing to work in New York, NY.
Primary work locations are on Upper West Side and Rockefeller Center.
Must have unrestricted work authorization to work in the United States.
Team player with strong work ethic.
Highly motivated self-starter.
Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

Responsibilities

Manage crews, vendors, talent, facilities, equipment, transportation, catering, and other production logistics.
Assist with crew onboarding, timecards, invoices, expense tracking, petty cash reconciliation, and other production functions.
Coordinate the completion and filing of certificates of insurance (COIs), location agreements, vendor agreements, and permits as required.
Coordinate weekly pickups and returns of production rentals, equipment, and scenery.
Serve as a central point of communication for production teams, ensuring timely distribution of call sheets, schedules, production updates, and other essential information.
Anticipate logistical challenges, communicate status changes, and proactively resolve production issues in a fast-paced environment.
Facilitate production wrap activities, including equipment returns, vendor closeout, purchase order reconciliation, production documentation, and final expense reporting.
Foster collaborative relationships with internal departments, production partners, and external vendors to ensure seamless production operations.
Exercise sound judgment, professionalism, and discretion while handling confidential production information.
Remain actively engaged during production dark weeks, providing administrative support including processing receipts, invoices, and other departmental tasks.
Other duties as assigned.