Film Program Assistant

Lucas Museum of Narrative Art•Los Angeles, CA

About The Position

The Film Program Assistant plays a vital role in supporting the Lucas Museum's unique film program. Reporting to the Senior Curator and Head of Film Programs and working closely with the Curatorial Project Manager, this position involves extensive coordination and communication with multiple stakeholders, including museum staff, contracted vendors, filmmakers and their representatives, rights holders and licensors, and the general public. The Film Program Assistant will provide research, administrative and project management support for critical activities tied to the launch of the museum’s film offerings as well as the sustained maintenance of a dynamic and evolving program. This is a two-year opportunity.

Requirements

Bachelor’s degree, specialization in film history or film production preferred
3 years related experience in non-profit, arts, museum, and/or relevant setting coordinating complex projects
Well-organized with excellent time-management and follow-through skills
Self-motivated with high initiative and resourcefulness
Excellent verbal and written communications skills
The ability to accurately interpret and synthesize data and to communicate findings using presentations and written reports
Excellent judgement and diplomacy when working with all stakeholders
Broad familiarity with film programming, art collections or museums, preferred
Competent and proficient knowledge of the Microsoft Office Suite, including Outlook, SharePoint, Teams, Word, Excel, and PowerPoint
Knowledge of Adobe Suite, Airtable, and The Museum System (TMS)
Familiarity with film editing tools and processes
Impeccable integrity and ability to maintain confidentiality; excellent judgment
Interest, capacity, and organizational ability to excel in a fast-paced, diverse, multi-tasked environment
Ability to manage competing priorities and a high volume of activity
Ability to take direction and consolidate feedback
Ability to travel locally as needed for meetings or project needs

Nice To Haves

Specialization in film history or film production
Broad familiarity with film programming, art collections or museums

Responsibilities

Conduct research related to the film program scope, including documentaries, experimental film, and animation. Work with internal team and external editor to source, compile, and share content for review
Working within the museum’s film database, build records, track progress, and pull reports for review and circulation to internal and external teams. Update and maintain all records according to ongoing research and communication with external parties
Manage communication with filmmakers, rights holders, archives, and libraries. Document all meetings related to film programs and share relevant information with the broader project team
Assist in the planning and development of film programs, including updating and ensuring accuracy of the evolving program schedule, tracking budgets, contracting with vendors, and coordinating with relevant museum teams
Work closely with the Rights and Reproductions and Information Technology teams to secure DCPs and high-resolution film files, as well as permissions for display. Serve as part of the team that will quality control, test, and sequence all content in advance of exhibition
Help to produce film synopses and film programs for use in digital and print channels. Contribute to the museum's public-facing materials by drafting content related to film programs for cross-departmental use on the website, social media posts, and printed and digital materials. Work with the Visitor Services team to ensure a high-quality film program experience
Support or lead coordination on project-specific activities, as assigned, to support the broader needs of the museum and the Curatorial department. Actively participate in departmental meetings to provide ideas and solutions for ongoing projects