Film Coordinator

Seattle Art Museum•Seattle, WA

1d•$27 - $33•Hybrid

About The Position

The Film Coordinator plays a key role in the planning, execution, and technical management of SAMâ€™s year-round film exhibition program. This position oversees technical rehearsals, coordinates film and digital media logistics, manages guest artist support, and ensures the highest quality presentation of films in both the Downtown and Asian Art Museum locations. Reporting to the Chief of Creative Strategy and Storytellling, the Film Coordinator also serves as a primary point of contact for logistics for projectionists, A/V staff, curators, and external partners, troubleshooting technical issues, maintaining accurate records, and coordinating complex shipping and archival processes. This role requires a combination of technical expertise, organizational skill, and interpersonal dexterity, with the ability to manage multiple projects, maintain attention to detail, and provide a professional experience for all audiences.

Requirements

Knowledge of film exhibition formats and/or experience handling film; and a strong understanding of the technical presentation standards of cinema
Excellent communication and public speaking skills; able to work effectively with curators, filmmakers, and other guest presenters
Ability to establish and achieve goals
Demonstrated extreme accuracy and attention to detail
Strong and effective writing skills needed to prepare a variety of correspondence, reporting, and other documents
Ability to deal with multiple demands in high-pressure, public presentation situations, thinking quickly and effectively to problem solve and create and implement solutions
Working knowledge of exhibition practice, customer and client relations, and event management
Ability to work on multiple projects with competing deadlines and to establish goals and workload priorities
Leadership abilities and able to inspire Work Study students through training and effective management oversight
Proficient computer skills, including facility with using Word, Excel, and FileMaker Pro
Initiative and ability to work independently and as part of a team
Must be able to lift and carry up to 65 lb
Technical understanding of film exhibition formats
Applicants for this position are expected to possess the skills, knowledge, and abilities essential to the successful performance of the duties assigned

Responsibilities

Manages all technical rehearsals and public programs
Serves as Program Manager for film events
Convenes technical production meetings with curators and A/V staff; prepares and distributes technical documentation for each program season
Schedules all rehearsals and ensures accurate and current technical information is shared internally and with external partners
Works with AV team often, ensures optimal sound and image quality in screenings; communicates adjustments to projection staff
Resolves technical issues with digital formats, DCPs, or archival prints by liaising with distributors or securing alternate materials
Examines incoming film materials for print condition, format, and discrepancies; requests and tracks full inspections by projectionists
Oversees special technical projects, including electronic titling and translations
Provides occasional film introductions in the absence of guests/leads/curators

Benefits

paid sick time accrued at a rate of 0.0385 per hour worked
access to fitness facility
access to our Employee Assistance Fund (EAP)
Tier III AAM membership
discounts for SAM Shop, and MARKET
access to member rates for ticketed events at SAM
participation in SAMâ€™s 403b retirement plan
discretionary 3% employer contribution regardless of participation (after 1 year of service and 1,000 hours worked)
employer match program (after 1 year of service and 1,000 hours worked)
paid time off for vacation
paid sick and safe time
bereavement leave
jury duty
11 scheduled holidays
1 paid floating holiday
a subsidized unlimited Orca card