File Room Coordinator

City of Hialeah Municipal Government • Cocoa, FL

8d • $26,994 - $50,748 • Onsite

About The Position

Under the general supervision of the Building Official, is responsible for the proper maintenance and management of the stored documents in the Building Division. This role involves maintaining and managing the Building Plans and Permit File Room, providing assistance to inspectors and plans processors, and coordinating the organization, storage, and transfer of Building Documents. The position also supports the Microfilm Division and assists the Building Official and Director of Community Development with related tasks.

Requirements

• Considerable knowledge of permitting procedures and knowledge of permit research procedures.
• Ability to organize and maintain official Building and Permit Document.
• Ability to prepare documents and reports when needed.
• Understanding of the Building Permit Program.
• Ability to perform well with fellow employee.
• Ability to skillfully establish database files and spreadsheet files for the purpose of maintaining and controlling proper document storage.
• Graduation from high school or GED from an accredited school/institution.
• Must have received on-the-job training in all phases of the Building Division of Community Development.
• Must be familiar with various software programs as related to Data Base development, word processing, spreadsheet files and presentation formats.
• Must command good language skills in English and Spanish.

Nice To Haves

• Formal training in Administration is desirable but not a prerequisite.

Responsibilities

• Maintains and manages the Building Plans and Permit File Room, under general supervision from the Building Official.
• Provides assistance to inspectors and plans processors in the Building Division of Community Development.
• Coordinates the organization, storage and transfer of Building Documents within the Building Division.
• Provides assistance to the Microfilm Division in microfilming and transferring Building Documents to offsite storage facilities.
• Assists the Building Official and Director of Community Development by performing other related work as required.

Benefits

• exceptional work environment
• equal opportunity for learning and personal development
• compliance with Federal, State, and local laws, collective bargaining agreements, and City policies, rules and regulations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED