File Clerk

Jim Riehl's Friendly Automotive Group • Clinton Township, MI

1d • Onsite

About The Position

The File Clerk is responsible for organizing, maintaining, and retrieving dealership records in both paper and electronic formats. This position ensures customer, vehicle, financial, and legal documents are accurately filed and readily accessible while maintaining confidentiality and compliance with dealership policies and manufacturer requirements.

Requirements

• High school diploma or GED required.
• Basic computer skills including Microsoft Office.
• Ability to learn dealership management systems (CDK, Reynolds & Reynolds, Dealertrack, etc.).
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Ability to prioritize multiple tasks.
• Professional communication skills.
• Ability to work independently and as part of a team.
• Strong organizational skills.
• Accuracy and attention to detail.
• Confidential handling of sensitive information.
• Basic data entry proficiency.
• Ability to work under deadlines.
• Problem-solving abilities.
• Dependability and punctuality.
• Customer service orientation.
• Ability to maintain orderly records in a fast-paced environment.

Nice To Haves

• Previous clerical, administrative, or filing experience preferred.
• Automotive dealership experience is a plus.

Responsibilities

• Organize and maintain physical and electronic filing systems.
• File vehicle sales jackets, repair orders, title documents, customer records, accounting documents, and vendor paperwork.
• Retrieve files upon request for managers, accounting staff, finance personnel, and auditors.
• Scan paper documents into the dealership management system (DMS).
• Purge outdated records according to legal retention schedules.
• Label, index, and catalog files for quick retrieval.
• Assist with manufacturer, state, and internal audits by locating requested documentation.
• Ensure file rooms remain organized and secure.
• Perform general clerical duties including copying, faxing, scanning, and data entry.
• Verify documents are complete before filing.

Benefits

• Health insurance
• Paid time off
• 401(k)
• Dental insurance
• Employee discounts
• Flexible schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED