Field Trip Coordinator
About The Position
Consolidated Bus Transit is New York City’s premier school bus company with over fifty years of experience in student transportation. We are dedicated to providing courteous, reliable, and safe transportation services throughout the New York City area. We value every rider, employee, and community as part of our family. The Field Trip Coordinator is responsible for planning, scheduling, and coordinating transportation for school field trips, athletic events, charters, and extracurricular activities. This role acts as the primary contact between schools, drivers, dispatch, and operations to ensure all trips are scheduled accurately and executed safely and efficiently.
Requirements
- High school diploma or GED preferred.
- Previous experience in transportation, dispatching, logistics, or school bus operations preferred.
- Strong organizational and multitasking skills.
- Excellent communication and customer service abilities.
- Proficient in Microsoft Office and transportation scheduling software.
- Ability to work in a fast-paced environment and manage changing priorities.
- Knowledge of school transportation regulations and safety procedures preferred.
Responsibilities
- Coordinate daily field trips, athletic trips, and charter transportation requests.
- Communicate with schools and clients regarding trip details, schedules, and transportation needs.
- Assign drivers and vehicles based on availability, qualifications, and route requirements.
- Prepare and distribute trip schedules, manifests, and driver instructions.
- Ensure compliance with DOT, state, and company transportation regulations.
- Monitor trip coverage and resolve scheduling conflicts or last-minute changes.
- Maintain accurate records of trips, billing information, mileage, and driver assignments.
- Work closely with dispatchers, drivers, and maintenance staff to ensure vehicle availability and readiness.
- Respond professionally to customer inquiries and concerns.
- Assist with emergency coverage and operational support when needed.
- Verify that all required permits, documents, and approvals are completed before trips.
- Support payroll and invoicing functions related to charter and field trip operations.
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Commuter Benefit program
- 401K Retirement Benefits
- PTO Days
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
