Field Staff Administrative Specialist

Virginia Information Technologies Agency • Richmond, VA

4d • $24 - $28 • Onsite

About The Position

The Virginia Department of Conservation and Recreation (DCR) is hiring! Join us in preserving what people care about most – access to the outdoors, natural habitats, open spaces, clean water, and safe infrastructure. Our Virginia State Park's Business and Revenue Division is accepting applications for a Field Staff Administrative Specialist position.

Requirements

• Knowledge and proficiency in using Microsoft 365 software.
• Experience demonstrating excellent writing and verbal communication skills.
• Experience with database administration.
• Experience demonstrating presentation abilities both virtually and in-person.
• Familiarity with outdoor recreation operations.
• Demonstrated knowledge and experience managing SharePoint or related website management experience.
• A valid Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.
• Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form.
• Employment in all positions within the Virginia State Parks is contingent upon satisfactory completion of a background check, including a criminal history record check.

Nice To Haves

• Demonstrated experience using Power Platforms.
• Demonstrated experience using Adobe Premiere.
• Familiarity with Virginia State Park administration and operations.

Responsibilities

• Be responsible for maintenance and enhancements of the program area SharePoint site, including automation, site content, access, and internal partner coordination.
• Coordinate and schedule monthly division orientations for new, promoted, or transferring employees, delivering sessions that communicate leadership’s strategic vision and essential administrative guidance.
• Support the Field Staff Administrative Coordinator in the development and phased implementation of onboarding & offboarding automations through the program area SharePoint site.
• Partner with the Field Staff Administrative Coordinator to provide indirect supervision to employees performing administrative procedures that require correction or support.
• Collaborate with the Field Staff Administrative Coordinator in the development of hiring requests and maintain accurate position data within the division’s recruitment tracking system.
• Assist the Field Staff Administrative Coordinator with the creation and development of document and video training resources.
• Conduct monthly audits of Cardinal HCM access privileges and initiate access form requests as needed.
• Conduct monthly division audits of wage employee hours, leave entry, timesheet accuracy, and report findings to supervisor.
• Act as a division timekeeping support specialist by guiding employees through Cardinal time entry, corrections, leave processes, and HCM reporting.
• Partner with the Field Staff Administrative Coordinator to create reporting and data that inform program planning, workforce development, and performance monitoring.

Benefits

• DCR provides the opportunity for wage employees to participate in tax-deferred compensation programs, supplemental disability insurance, and supplemental retirement accounts made available through the Commonwealth’s provider network at the employee’s expense.
• Free parking or admission to all Virginia State Parks.
• DCR classified, retired, and wage staff (after six months of service) are entitled to overnight facility discounts, such as: Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people.
• Free camping Sunday night through Thursday night (excluding the night before a holiday) from Memorial Day weekend through Labor Day.
• Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day, for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses, camping cabins, and yurts are included; one-night yurt stays only receive a 25% discount.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed