FDC-FIELD OFFICE MANAGER - SES - 70026713- LOWELL CORRECTIONAL INSTITUTION

State of Florida • OCALA, FL

3d • $68,382 - $74,080 • Onsite

About The Position

The Field Office Manager (FOM) is a position of special trust that performs day-to-day financial functions, serves in an advisory capacity to Institutions executive leadership, and provides critical accountability measures. The financial functions include, but are not limited to, administering procurement processes and activities while ensuring budget compliance and providing accurate budgetary coding and projections. The FOM oversees human resources operations for the Institution and is responsible for monitoring and ensuring compliance for human resources functions.

Requirements

• A high school diploma or its equivalent
• Eight (8) years of experience in performing and/or managing financial services (finance & accounting, procurement, budget compliance) and/or human resources/personnel.
• College education from an accredited institution can substitute for experience as outlined below:
• Advanced degree and two (2) years of the required experience
• Bachelor’s degree and four (4) years of the required experience
• Associate degree or professional certification within the area of financial services and six (6) years of the required experience

Nice To Haves

• Experience in State of Florida’s People First system.
• Experience in a correctional setting.
• Advanced experience with Microsoft Suite applications.

Responsibilities

• Directs the institution's budgetary processes, ensuring real-time expenditure tracking, and is responsible for accurate projections, budgetary coding, and compliance with financial regulations. Advises executive leadership on budgetary issues and annual budget recommendations.
• Responsible for administering the procurement functions and activities; approves all purchase requisitions for compliance with all agency policies, rules, and regulations, correct budgetary coding, and price verification.
• Manages all the various general services functions located at the institution. Implements new agency initiatives (e.g., cell phone, wireless, and analog communications) and monitors success and completion of initiatives.
• Responsible for verifying that the disbursement and accounting of all commodities and supplies are recorded correctly. Ensures proper documentation of expenditures on blanket purchase orders to maintain a consistent receipt of commodities/supplies throughout the year.
• Oversees and manages administrative reporting, research, and analysis for the Institution.
• Oversees and manages all Human Resource Programs for the institution that include, but are not limited to employee and labor relations, recruitment and selection, drug testing, timesheet and payroll processing, new employee orientation, separations, employee benefits, attendance and leave programs (Family and Medical Leave Act (FMLA), Workers' Compensation, Donated Sick Leave)
• Provides assistance and guidance in the interpretation and application of policies pertinent to collective bargaining unit employees and issues related to the application of the unit employee contracts and the proper handling of contractual processes, which includes the discipline process, PERC appeal process, grievance process and step 1 responses. Also supports the Warden as a representative for voting as it relates to F.S. 447.307.
• In the absence of the Human Resource Consultant (HRC), the FOM serves as the point of contact for all HR related matters and expected to ensure all HR programs for the Institution are administered.

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan), Investment Plan (401(K)-Type Retirement Plan), Deferred Retirement Option Program (Drop), Deferred Compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED