FIELD OFFICE MANAGER - Marshall, MN (Austin Industrial)

Austin Careers•Marshall, MN

21h•Onsite

About The Position

Austin Industrial is seeking an experienced Field Office Manager to provide overall direction and control of jobsite accounting, personnel functions, and administrative support for project staff. The role covers accounts payable and receivable, job-cost and change-order accounting, job-status reporting, owner billings, project insurance, payroll, personnel administration, and general jobsite office administration.

Requirements

At least 3 years of accounting experience in an industrial setting.
Knowledge of accounting software programs, such as TRACK or CATS.
Knowledge of Microsoft Office, such as Excel.
Ability to multitask and handle multiple deadlines.

Responsibilities

Prepare and submit monthly pay requests in accordance with contract terms.
Oversee field payroll for hourly and salaried employees, ensuring hours are documented, coded, and reported to the Austin Accounting Department.
Receive and distribute payroll checks in accordance with established policies and procedures.
Receive and process invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting.
Verify that required supporting documentation is on file before approving invoices for payment, and follow up on missing documentation.
Monitor the invoice system and help ensure suppliers and subcontractors are paid on time.
Maintain project job-cost ledgers supporting owner pay requests.
Work with the Project Manager to ensure subcontractor bonding and insurance documents are completed and on file before work begins.
Incorporate change-order revisions into the schedule of values.
Assist with preparation of the monthly job-status report.
Ensure project cost items are coded according to the chart of accounts and recorded and paid in a timely manner.
Review performance-reporting-system reports for accuracy and consistency and assist the Project Manager with revisions.
Direct jobsite personnel functions, including physical examinations, drug tests, reference checks, employee enrollments, orientations, and group insurance administration.
Assist the Project Manager with project closeout, including final owner billing.
Perform administrative support tasks such as preparing safety reports and maintaining equipment inventories and maintenance records.
Ensure onsite equipment is reported for insurance purposes.
Establish and maintain the project filing system.
Perform general office and clerical duties.
Perform other duties as assigned.