Field Contract Processor "$2000 Sign on Bonus"

Marriott Vacations Worldwide•Sheraton Vistana Villages, FL

13d

About The Position

The Field Contract Processor is responsible for accurately processing contracts by entering information into the appropriate system. This role ensures that signed contract paperwork is accurate and complete, identifies available inventory based on owner needs, and advises the Sales team on contract-related issues. The position also involves responding to sales team requests, preparing sales documents, and performing general office duties. Additionally, the Field Contract Processor must adhere to company safety and security policies, maintain confidentiality, and foster positive working relationships within the team. This role also focuses on improving organizational efficiency and productivity.

Requirements

Process contracts accurately by entering information into appropriate system.
Ensure that signed contract paper work is accurate and contains all necessary information and documentation.
Identify available inventory based on potential owners' needs and preferences (view, season, first-year occupancy) by checking information in appropriate software.
Advise Sales team on issues related to ownership contracts (e.g., titles, financing, pre-approval).
Respond to Sales team requests related to contract status, such as additional information required, follow-up needed, or tracking.
Enter, retrieve, reconcile, and verify information (e.g., commissions, leads, third parties) in software involved in the sales process.
Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, or banquet event orders).
Perform general office duties (e.g., filing, sending emails, typing, faxing, and copying).
Follow all company safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager.
Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets.
Anticipate and address owners’ service needs.
Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
Ensure adherence to quality expectations and standards; identify, recommend, develop, and implement new ways to increase organizational efficiency, productivity, quality, safety, and/or cost-savings.
Enter and locate work-related information using computers.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested.
Analytical Skills
Computer Skills
Learning
Arithmetic Computation
Interpersonal Skills
Team Work
Interpersonal Skills
Diversity Relations
Communications
Applied Reading
Listening
Communication
Writing
English Language Proficiency
Integrity
Stress Tolerance
Dependability
Adaptability/Flexibility
Presentation
Organization
Detail Orientation
Multi-Tasking
Time Management
Visual Acuity

Nice To Haves

High school diploma/G.E.D. equivalent
6 months related experience.
Notary Public

Responsibilities

Process contracts accurately by entering information into appropriate system (e.g., Universe/Unifipro).
Perform required Know Your Customer procedures, and complete any necessary follow through with law department to ensure compliance with company policy.
Access customer credit file to validate availability of financing programs.
Process customer downpayments via Cyber Source system, ensuring all customer PII is properly secured and maintained.
Complete and send series of DocuSign envelopes in prescribed order to ensure efficient delivery and compliance.
Ensure that signed contract paper work is accurate and contains all necessary information and documentation when returned from customer.
Identify available inventory based on potential owners' needs and preferences (view, season, first-year occupancy) by checking information in appropriate software (e.g., SOLAR).
Advise Sales team on issues related to ownership contracts (e.g., titles, financing, pre-approval) at the time worksheet is received.
Respond to Sales team requests related to contract status, such as additional information required, follow-up needed, or tracking.
Enter data in appropriate spreadsheets to ensure accurate tracking against company SLA.
Transmit information or documents using mail, scanner, facsimile machine, DocuSign, e-mail.
Operate standard office equipment other than computers such as telephone, typewriter, scanner, fax, photocopier, calculator, and electronic peripherals.
Keep office equipment in working order and contact service representatives to correct problems with office equipment, including following-up so that problem is corrected.
Maintain office areas (e.g., cubicles, storerooms, conference rooms, etc.), including calling housekeeping and maintenance when needed.
Use multiple computer systems and software packages to input, access, modify, store, or output legal documents and correspondence with co-workers, management and customers.
Monitor and respond to inbound customer, client, and property communications via email, voice mail, etc. in a timely manner.
Speak to customers and co-workers using clear, appropriate and professional language.
Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to maintain accuracy and completeness.
Talk with and listen to other employees to effectively exchange information.
Support all co-workers and treat them with dignity and respect.
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
Partner with and assist others to promote an environment of teamwork and achieve common goals.
Enter and locate work-related information using computers.
Read and visually verify information in a variety of formats (e.g., small print).
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Maintain confidentiality of proprietary materials and information.
Protect the privacy and security of customers and coworkers.
Follow company and department policies and procedures.
Perform other reasonable job duties as requested.