Field & Clinical Coordinator

University of the Cumberlands•Williamsburg, KY

About The Position

The Field & Clinical Coordinator is responsible for managing and overseeing the placement of undergraduate and graduate student teachers in K-12 partner schools across the state. This role ensures a structured, compliant, and supportive clinical experience by coordinating with internal academic teams and external school partners.

Requirements

Minimum of a bachelor's degree in an education-related field required.
Demonstrated experience coaching teachers and delivering professional learning at the district, regional, or state levels.
Proficiency with Blackboard, SharePoint, Microsoft Office Suite, and database management systems.
Strong organizational, communication, and multitasking skills.
Ability to maintain confidential records and manage detailed administrative processes.
Strong interpersonal skills and ability to work collaboratively with students, faculty, staff, certification officers, and external partners.
Ability to manage multiple programs and deadlines simultaneously.
Strong attention to detail and data accuracy.
Effective written and verbal communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Skilled in maintaining organized electronic records and tracking systems.

Nice To Haves

Experience with program coordination, higher education administration, or student services preferred.

Responsibilities

Build and maintain strong relationships with school districts and cooperating teachers statewide.
Collaborate with the School of Education Leadership Team, Undergraduate Education Team, and Master of Arts in Teaching (MAT) Team to align placement needs and timelines.
Facilitate the development, collection, and monitoring of Memorandums of Understanding (MOUs) with district partners.
Serve as the primary liaison between the university and partner schools.
Work with the Associate Dean of Educator Licensure to collect and analyze appropriate data to share with the Clinical Partnership Advisory Committee.
Develop and manage the student teacher placement process for undergraduate programs, graduate programs, and the Option 9 program.
Identify and secure appropriate clinical placements that align with program requirements and student needs.
Coordinate placements in advance of the student teaching semester, ensuring all requirements are met.
Assign student teachers to approved placement sites and cooperating teachers.
Ensure all placements comply with state regulations, accreditation standards, and university policies.
Maintain accurate and timely entry of placement data into state and institutional systems.
Create a stipend report for CT payments for undergraduate and MAT supervisors.
Complete the school counselor MOUs to share with the Dean of the College of Education.
Provide training, guidance, and support to cooperating teachers and school partners; share training materials via email and work with the Associate Dean of Educator Licensure to prepare a training video for cooperating teachers.
Maintain consistent communication with all stakeholders to ensure a smooth placement experience.
Send a monthly check-in email to cooperating teachers for specific support.
Address issues or concerns that arise during the placement process.
Provide guidance on placement expectations, requirements, and professional responsibilities.
Support student success by troubleshooting challenges during placements.
Participate in the assessment and continuous improvement of the student teaching program.
Collect and analyze feedback from students, faculty, and partner schools to make program improvements (action plan, plan for improvement, PK-12 Partnership Surveys).
Collaborate with associate deans to create and maintain a combined clinical handbook.
Update the clinical handbook as required by changes in regulation.
Recommend and implement improvements aligned with best practices in teacher education to SoE Leadership.
Manage and maintain social media platforms to highlight the SoE initiatives.
Contribute to curriculum development, student mentorship, and departmental initiatives.
Perform additional duties as assigned in support of the School of Education.