Field Assistant III - Summit (Internal Candidates Only)

Washington Education Association • Puyallup, WA

1d • Onsite

About The Position

This position is for internal candidates only. The Field Assistant III will be a member of the Advocacy & Organizing Center and will report to the Director or Manager of Advocacy and Organizing. The role involves a variety of financial and administrative tasks, including preparing financial reports, maintaining ledgers, coordinating audits, assisting with budgets and grants, managing membership data, and supporting council communications and events. The position requires strong organizational, communication, and customer service skills, with a demonstrated commitment to diversity, equity, and inclusion.

Requirements

• High school graduate or GED equivalent.
• Experience in bookkeeping, accounting, or administrative assignments involving advanced record keeping and knowledge of accounting practices and accepted accounting procedures.
• Competence with Microsoft 365 and accounting software.
• Experience with maintaining email lists, updating websites, and social media.
• Possess strong oral and written communication skills.
• Strong interpersonal skills and experience providing exemplary customer service, including experience in dealing with members or customers.
• Demonstrated history and/or experience working with communities of color and/or with historically underrepresented groups.
• Ability to keep sensitive information confidential.
• Strong organizational skills; self-starter; proficient at multi-tasking.
• Work in person in the Summit office in Puyallup, WA.
• Proof of full COVID-19 vaccination status upon hire (exceptions may be made for medical or religious reasons).

Nice To Haves

• Commitment to promoting diversity, equity, and inclusiveness.

Responsibilities

• Prepare financial reports, bank reconciliations, and deposits as required.
• Maintain general ledger, equipment inventory, lease agreements, and building and equipment insurance coverage.
• Coordinate and prepare documents for the annual audit, regulatory and tax filings, and other reports as needed.
• Assist the Council President and Treasurer in the preparation, monitoring, reporting, and presentation of council budgets.
• Track and assist with reporting of various grants.
• Identify, track, and ensure compliance of regulated expenditures reportable to the Public Disclosure Commission (PDC).
• Collect, record, and maintain information pertaining to membership dues, dues status, and demographic data; provide reports when necessary.
• Prepare monthly billing of membership for District payroll and process dues.
• Help process and maintain membership records for members.
• Provide budget and QuickBooks training and assistance to Local Treasurers and the Locals’ associate staff member.
• Help organize Council’s annual retreat; build agendas for various Council meetings; track and follow through with meeting action items and deadlines; attend Governance meetings and record official minutes.
• Maintain permanent records of the Council.
• Work with other staff to manage building facility, including office security, technology, and scheduling.
• Prepare professional and effective communications for Council business.
• Assist with Local and Council communications, including emails and websites.
• Other duties as assigned.

Benefits

• Employer-paid medical, dental, vision, and life insurance (full family coverage)
• Generous sick and paid time off (PTO)
• Long-term disability plan
• Defined Contribution plan - 401(k) (with employer contribution)
• Defined Benefit plan
• Relocation assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED