Field Administrator/Field Administrator Sr./Field Administrative Coordinator

Boardwalk Pipelines, LP Human Resources • Greenville, KY

4d • Onsite

About The Position

Boardwalk is a limited partnership operating in the midstream portion of the natural gas and natural gas liquids industry, providing transportation and storage services for our customers. Our 14,000 miles of pipeline and storage assets provide diverse market connectivity to producers and end-users who need reliable sources of natural gas for power generation, home heating or petrochemical feedstocks. We have the experience, knowledge, and flexibility to design service offerings and create system enhancements tailored to our customers’ needs throughout the 13 states in which we operate. As an organization focused on sustainability, we are committed to protecting the environment while delivering this energy source. This commitment is made to our customers, employees, and the communities in which we operate. We incorporate environmental stewardship, safety, and compliance into our day-to-day operations and seek to strengthen and support the communities we serve. Additional information about the company can be found online at www.bwpipelines.com.

We are currently seeking an Field Administrator/Field Administrator Sr./Field Administrative Coordinator
for our Greenville, KY office.

POSITION DESCRIPTION:
Perform administrative duties including, but not limited to, sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems.
Additional responsibilities include coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.)
Must comply with all required safety and environmental training and have a good understanding of applicable company policies and procedures.
This position serves as a key administrative and coordination role that interfaces with nearly every department within the corporate office, as well as field locations, producers, customers, landowners, governmental agencies, and external contractors and vendors. The role supports day-to-day operations by providing consistent administrative, logistical, and compliance support to the assigned area.
Key responsibilities include assisting with the development and monitoring of the area operating budget and providing direct administrative support to the Area Manager and area personnel. The position is responsible for requisitioning materials and supplies and tracking shipping and receiving activities to support ongoing operations and projects.
The role also plays a critical part in compliance tracking and auditing, including maintaining and auditing records within systems such as OMS, Maximo, and Veriforce, along with conducting and tracking required monthly inspections (e.g., mileage, fire extinguishers, and other regulatory or operational checks). Additional responsibilities include developing and maintaining project folders, tracking project status, and assisting with Scope of Work agreements and Veriforce Operator Qualification (OQ) documentation for operational activities.
The position maintains organized filing systems and ensures accurate tracking and auditing of compliance activities, helping ensure operational readiness, regulatory adherence, and effective coordination across departments and external stakeholders.

Requirements

• Advanced computer skills and experience with Microsoft Office products including Excel, Word, PowerPoint, Outlook and other operating systems
• Advanced typing skills
• Excellent interpersonal skills
• Good written and verbal communication skills
• Economic and critical thinking skills
• Ability to learn computer-based systems for project preparation, requisitions, project and compliance tracking, etc.
• Self-motivated and have a strong commitment to personal and team safety
• Ability to prioritize and manage multiple responsibilities simultaneously
• Must comply with all required safety and environmental training and have a good understanding of applicable company policies and procedures.

Nice To Haves

• Advance experience with ORACLE accounting systems
• Understanding of DOT 192 regulations

Responsibilities

• Perform administrative duties including, but not limited to, sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems.
• Coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.)
• Assist with the development and monitoring of the area operating budget.
• Provide direct administrative support to the Area Manager and area personnel.
• Requisitioning materials and supplies and tracking shipping and receiving activities to support ongoing operations and projects.
• Maintain and audit records within systems such as OMS, Maximo, and Veriforce.
• Conduct and track required monthly inspections (e.g., mileage, fire extinguishers, and other regulatory or operational checks).
• Develop and maintain project folders, track project status, and assist with Scope of Work agreements and Veriforce Operator Qualification (OQ) documentation for operational activities.
• Maintain organized filing systems and ensure accurate tracking and auditing of compliance activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED