Festival Producer

Newfields Careers•Indianapolis, IN

4d•Onsite

About The Position

The Festival Producer is responsible for overseeing and managing various aspects of festival production, including on-site installation, strike, and inventory management. This role involves coordinating with internal teams and external contractors, researching and executing festival components from concept to delivery, and collaborating with Marketing and Design departments to create on-brand elements. The producer will also manage budgets, production schedules, and the storage, transportation, and maintenance of festival inventory. Ensuring adherence to contracts and managing contract/seasonal staff are key duties. The role requires operating forklifts, lulls, and boom lifts (with training provided if necessary) and ensuring all work meets safety and code requirements. Additionally, the producer will assist with the Penrod Arts Fair, provide rotating shift support during festival runs (including nights, weekends, and holidays), and help plan Festival Programs. Coordinating and leading volunteer groups is also part of the responsibilities. Other duties as assigned.

Requirements

Excellent organizational and analytical skills
Self-motivated with strong attention to detail
Strong communication skills
Excellent time management
Ability to adapt/switch focus on tasks
Flexibility and ability to work in a fast-paced environment
Ability to create schematic design documents for staff, contractors, and vendors
Proven ability to foster partnerships with others and work well in a team-based environment
Creative problem-solving skills to gather relevant information to solve vaguely defined practical problems
Ability to work on several projects or issues simultaneously
Ability to work independently or in a team environment as needed
Ability to work outside in varied weather conditions for festival installation season
Ability to be on call through the holiday seasons to support operational success of Newfields Festivals
Support weekends, nights and adjusted hours, as festival season and events demand
Comprehensive experience in office, google, project management, related programs

Nice To Haves

Degree in Event Production, Construction, Operations, Theatre Production, Horticulture or related field, preferred
Event production experience a plus
Familiarity with projection equipment a plus
Familiarity with forklifts, boom lifts and other construction equipment a plus
Knowledge of building and installation materials a plus

Responsibilities

Oversee and manage festival component production, on-site installation/strike, and festival inventory management.
Coordinate with onsite cross-departmental team and external contractors.
Research and manage the production and execution of festival components from initial concept to delivery and implementation.
Collaborate with Marketing and Design departments for development of on-brand festival elements and signage.
Prepare and manage budgets for festival design, pre-production, on-site installation, strike, and storage, working with cross-departmental team leads.
Work with cross-departmental teams to develop, monitor, and adjust festival production schedules in a year-round capacity.
Manage storage, transportation, and maintenance of festival inventory.
Ensure adherence to contracts for festival production and contract labor.
Schedule and oversee management of contract and seasonal festival production staff.
Operate forklifts, lulls, and boom lifts as required for the production, installation and strike of seasonal festivals.
Ensure that all work performed meets safety and code requirements and the event safety standards.
Assist with additional support for the Penrod Society’s Penrod Arts Fair, held annually on Newfields’ campus.
Provide onsite technical and operational support on a rotating shift schedule with the rest of the Festivals Department during the run of show for all festivals—ensuring that Festivals are up and running. This includes some nights, weekends, and holidays.
Provide assistance in the planning and execution of Festival Programs with the Manager of Festivals.
Schedule, coordinate and lead volunteer groups on key Festival projects.
Other duties as assigned