FEMA Recovery Coordinator

City of New York • New York, NY

8d • $62,868 - $75,000 • Onsite

About The Position

The Department of Cultural Affairs (DCLA) is dedicated to strengthening New York City’s vibrant cultural life by providing funding and support to New York City’s cultural community. The Department of Cultural Affairs is currently seeking a FEMA Recovery Coordinator to serve as a project manager for the agency’s complex FEMA projects resulting from Hurricane Sandy. This is a two-year position. The FEMA Recovery Coordinator will oversee compliance, audit preparation and grants management for projects receiving grant funding through the Federal Emergency Management Agency (FEMA). The position includes difficult and complex project management work related to FEMA-recovery projects with significant financial, procedural consequences. Specific projects will include all aspects of the restoration and mitigation of damages at City-owned sites, including the Brooklyn Botanic Garden (BBG); and by the Wildlife Conservation Society (WCS) at the New York Aquarium following Hurricane Sandy, one of the largest single-site Sandy recovery projects in the City of New York. Advanced familiarity with FEMA requirements and project management will be required; Hurricane Sandy-related, NYC-specific experience is preferred.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
• Advanced familiarity with FEMA requirements and project management will be required.

Nice To Haves

• Hurricane Sandy-related, NYC-specific experience is preferred.
• Previous experience working directly with the City of New York on Hurricane Sandy-related FEMA projects.
• Working knowledge of the Federal Emergency Management Agency (FEMA) Public Assistance (PA) Program.
• Demonstrated ability to work independently and manage multiple priorities effectively.
• Strong attention to detail, with excellent organizational, interpersonal, leadership, and problem-solving skills.
• Excellent written and verbal communication skills, with the ability to interact effectively with a variety of stakeholders.

Responsibilities

• Works directly with EDC on project management; works with other City entities and WCS and BBG to keep projects on track; collaborates with partner agencies in developing and updating tracking systems or timelines for project management.
• Manages recordkeeping to ensure compliance with Federal and OMB requirements, including, updating Document Management and Records Tracking System (DMARTS).
• Reviews and revises FEMA recovery documents, including documents prepared by WCS or its counsel, and organizes cross-agency review of procedural documents, memoranda, and other project materials, as needed.
• Monitors the process of scope development, especially change order review, including cost reasonableness and eligibility of proposed scope; works with other City entities and WCS and/or with FEMA and State teams to define damage scope and mitigation scope and review cost estimates and prepares reports and summaries.
• Reviews requests for financial disbursement for project work, and reimbursement requests made to FEMA.
• Determines which questions require further analysis or review and confers with subject matter specialists, technical experts, and agency attorneys as needed.
• As needed, review FEMA guidance related to FEMA-specific issues and works with other City and State agencies to obtain information regarding developments in FEMA funding that might impact DCLA projects and explore grant opportunities related to disaster recovery and preparedness.
• Coordinates with other City entities, such as OMB and EDC, to address specific project issues and processes, such as questions relating to procurement, change orders, etc.
• Acts as liaison with senior management within the agency and with other operating units, such as Legal and Capital Projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level