Federal Work Study Student - Osher Lifelong Learning Institute (OLLI)
University of Texas Medical Branch (UTMB)•Galveston, TX
•Onsite
About The Position
This position provides clerical, secretarial, and office administrative support to the Osher Lifelong Learning Institute (OLLI) program, ensuring the continuity of operational administrative processes. The role involves representing the OLLI program with integrity and professionalism, assisting members with inquiries, coordinating event setups, and supporting technology interfaces for classes and programs.
Requirements
- UTMB Student at least half-time, any school/education program
- Advanced computer skills with experience in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, Zoom, and ability to learn new computer skills/software quickly.
- Strong A/V experience.
- Strong attention to detail, organizational skills, and ability to juggle multiple priorities.
Nice To Haves
- Familiarity with special needs and characteristics of aging individuals.
Responsibilities
- Represents the OLLI program with integrity, professionalism, and commitment to serving members and others.
- Respond and assist with calls, emails, or in-person inquiries related to the OLLI program (class registration/information, directions, and other related membership or program inquiries).
- Assist and coordinate set-up for classrooms, OLLI activities, and events, including rearranging classroom tables and chairs (must be physically able to move lightweight tables and folding chairs); may sometimes entail working evenings or weekends.
- Support classes/programs with technology interface (i.e. Zoom, MS Teams, including coordination of calendars, links, training, etc.).
- Assist in creating program announcements, eBlast, and newsletters, support distribution and publishing through internal boards, OLLI website and social media.
- Assist in creating and maintaining course evaluations.
- Assist with maintaining and collecting OLLI release forms and other required documentation.
- Represent OLLI at functions, seminars, or other public events; prepare materials and handouts as needed.
- Positive customer service attitude.
- Collaborate with team members, reliable team player, and follow processes while also looking for ways to improve efficiency.
- Performs other related duties as assigned
Benefits
- non-benefits-bearing
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
