Federal Work Study - Office Assistant

Office Assistant • Gainesville, FL

3d • Onsite

About The Position

The Digital Worlds Institute (DW) in the College of the Arts seeks a Federal Work Study-eligible student assistant to join the department as an Office Assistant. Student employees who hold this position often serve as a first point of contact for the public, guests, prospective and incoming students, and DW faculty & staff. In addition to covering the DW reception area, our new colleague will assist DW faculty and staff with other projects assigned based on area needs. The successful candidate will be an important member of the DW team and is crucial to our department's functioning and to supporting our students, faculty, and staff. The University of Florida College of the Arts intends to be a transformative community, responding to and generating foundational shifts in the arts and beyond. As business and academic professionals, artists, scholars, advisors, and teachers, we, the staff of the College, embrace the complexity of our evolving human experience and seek to empower our colleagues, students, and faculty to respond to and shape that experience fearlessly through critical thinking, creativity, constructive questioning, and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who co-creates a workplace that promotes pluralism, curiosity, open discourse, and the well-being of all, while striving for professional and organizational improvement. We seek a colleague who is a trusted steward of resources, balancing institutional requirements with the demand for innovative solutions. The University of Florida is an equal opportunity institution.

Requirements

• Availability in schedule to work on weekdays (Mondays – Fridays), between 8:30 a.m. and 5:30 p.m. (preferably in 4-hour shifts; shifts may vary) for a minimum of 9 hours per week
• Federal Work Study award preferred [valid Award Summary Page confirming Federal Work Study]
• Proficient in Microsoft Office Suite programs (Outlook, Word, Excel).
• Effective communication skills
• Evidence of organizational ability, diligence, and dependability

Nice To Haves

• Eligible for Federal Work-Study
• Experience working with Microsoft TEAMS and Google Drive to collaborate with department staff and faculty
• Proficiency in Adobe Creative Cloud Suite (Premiere Pro, Photoshop, Illustrator) and Canva
• Experience in secretarial, clerical, and/or customer service.
• Experience with Adobe Acrobat

Responsibilities

• Greet all visitors to the Digital Worlds Institute, directing or aiding guests as needed.
• Reply to and direct calls, addressing inquiries and messages appropriately and accurately.
• Secure access to main entrances and facility spaces by locking and unlocking doors.
• Manage printing, scanning, and filing of Institute documents.
• Review/sign for packages, sort incoming mail, and assist in processing outgoing mail.
• Manage the department’s equipment check-in and check-out process.
• Assist Institute staff and faculty during special events held by the department or college.
• Ensure the cleanliness and upkeep of the department’s office and kitchen areas as needed.
• Other duties as assigned by department.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed