Federal Relations Associate

University of Florida•Out of the State of Florida, FL

12d•Onsite

About The Position

The University of Florida Office of Federal Relations is seeking a detail oriented, resourceful, organized, and creative Federal Relations Associate to join their team in Washington, DC. The University of Florida is consistently recognized as one of the top-ten public universities in the country. The depth and breadth of academics and research sets us apart and allows UF to tackle some of the most pressing issues facing our state and the nation. The Office of Federal Relations advocates for the interests of the university and represents the faculty, students and staff before Congress, the Executive branch, and the national higher education associations. The Federal Relations Associate is a critical member of the federal relations team and supports the Assistant Vice President and Director for Federal Government Relations in all aspects, including office management, office and visitor scheduling, event planning and execution, alumni outreach, and preparation of briefing materials, presentations and reports. The Federal Relations Associate also serves as the onsite resource for the UF undergraduate Washington Internship Program. Ideal candidates have experience in administrative operations, a connection to the University of Florida, are eager to learn and able to work in a fast-paced environment collaborating with a wide range of stakeholders.

Requirements

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Must be able to effectively communicate with various audiences and build trusting, collaborative relationships across a wide range of internal and external audiences.
Strong organizational skills are required, as is attention to detail.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively both verbally and in writing.
Strong commitment to customer service.
Ability to work independently and exercise prudent judgment.
Ability to maintain confidentiality of sensitive information.
Strong project management skills with experience in event coordination, including managing logistics, vendors, and on-site operations.

Nice To Haves

Experience in administrative operations
A connection to the University of Florida
Eager to learn
Able to work in a fast-paced environment
Collaborating with a wide range of stakeholders

Responsibilities

Assist the AVP and Director of Federal Relations with managing the overall operation of the office by performing a variety of administrative and support duties.
Manage, schedule, and maintain the calendar of appointments and commitments and coordinate events for the office, which is involved in a variety of university, governmental and higher education association activities that require intensive coordination of scheduling changes and event preparation involving congressional offices, federal agencies, the White House and national higher education associations.
Serve as the coordinator for UF’s annual Gator Day in DC event and additional receptions and promotional events in DC.
Provide project and task management for the office.
Independently manage projects as assigned by AVP and Director of Federal Relations.
Responsible for office management including ordering and maintaining supplies, and preparing and maintaining travel, budget and billing documents for the office.
Prepare correspondence, briefing documents, presentations (PowerPoint and otherwise), reports, and other materials.
Answer, screen and triage phone calls and requests from campus.
Research issues as needed and summarize information.
Manage and maintain appropriate filing systems and project and task management systems.
Coordinate with AVP and Director of Federal Government Relations on weekly assignments for the Federal Relations student interns.
Serve as the local point of contact for UF student interns during their semester in Washington, DC.
Develop and maintain frequent contact with administration, staff members, faculty members, and students of the University of Florida, congressional offices, executive agency personnel, coalition and association staff, and other alumni and Florida stakeholders.