Federal Guidance Coordinator

State of Oklahoma • Oklahoma City, OK

9d • Onsite

About The Position

The Federal Guidance Coordinator is responsible for researching, interpreting, and analyzing federal and state workforce development laws, regulations, and guidance. This role involves drafting, revising, and publishing policy documents, ensuring alignment with federal regulations and state statutes, and consolidating outdated policies. The coordinator will also manage the receipt and review of Local and Regional Workforce Plans, lead State Plan development, and coordinate statewide center certifications. Additionally, the position supports state governance committees, maintains resource lists, and provides policy support for federal and state reports. The role also assists with special projects like Workforce Transformation initiatives and requires on-site attendance for direct interaction with staff, clients, and office resources.

Requirements

• Bachelor's degree and two years of professional experience, or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.
• Proficiently using OESC’s standard software (Microsoft Office - Word, Outlook, Excel, Access, and Teams), and the Internet, as well as proficiency to learn other software as needed.
• Knowledge of federal and state workforce development laws, policies, and regulations (e.g., WIOA).
• Knowledge of communication principles, including active listening and audience-centered writing and speaking.
• Knowledge of facilitation, negotiation, and consensus-building techniques.
• Knowledge of policy and process development, implementation, and evaluation.
• Knowledge of federal funding processes and procedures.
• Knowledge of relationship management and interagency collaboration.
• Excellent verbal and written communication skills.
• Strong facilitation, coordination, and project management skills.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Ability to prioritize, multitask, and meet urgent deadlines in a high-demand environment.
• Effective problem-solving and analytical skills.
• Ability to translate complex policy and legal concepts into accessible language.
• Ability to interpret and apply regulatory practices, rules, and policies to factual situations.
• Ability to understand, interpret, and communicate federal, state, and local laws.
• Ability to provide engaging presentations and deliver training.
• Ability to gather, interpret, analyze, and evaluate data to inform decisions.
• Ability to operate with a high degree of ethical and professional integrity.
• Ability to anticipate problems and take proactive action to mitigate risks.
• Ability to establish and maintain effective working relationships across diverse stakeholder groups.

Nice To Haves

• Occasional travel may be required.

Responsibilities

• Research, interpret, and analyze federal and state workforce development laws, regulations, and guidance.
• Draft, revise, and publish Workforce System Directives (WSDs) and Workforce System Operational Memos (WSOMs).
• Ensure policies align with federal CFRs, Training and Employment Guidance Letters (TEGLs), Training and Employment Notices (TENs), and state statutes.
• Consolidate duplicative or outdated policies to improve clarity and efficiency.
• Maintain version control and ensure public posting of policy materials (e.g., OKWorks.gov).
• Conduct rapid analysis and rollout of new federal guidance, including interim policy memoranda when required.
• Crosswalk and reconcile old policies with new federal guidance or statutory changes.
• Provide interpretation and technical assistance to local boards, fiscal agents, and workforce partners.
• Create policy summaries, implementation timelines, and FAQs for new or updated directives.
• Coordinate with internal monitoring, fiscal, and program teams to ensure policy and practice alignment.
• Track deliverables and required submissions from internal and external stakeholders to ensure compliance and timely completion.
• Manage the receipt, review, and grading of Local and Regional Workforce Plans.
• Lead and coordinate State Plan development, modification, and production, including cross-agency collaboration and partner engagement.
• Coordinate and track statewide center certifications, ensuring compliance with state and federal standards.
• Support state governance committees as needed, including preparation of materials, policy input, and documentation.
• Maintain and distribute statewide resource lists for internal and external partners.
• Provide policy citations, summaries, and narrative support for federal and state reports such as the Annual Performance Narrative, State Plan justifications, and other compliance documentation.
• Assist with special and strategic projects, including Workforce Transformation initiatives, modernization efforts, and process improvement projects.
• Perform other duties as assigned.
• On-site attendance is an essential function of the position, as the role requires direct interaction with staff, clients, and on-site office resources.

Benefits

• The State of Oklahoma offers a comprehensive Benefits Packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level