FBS Coordinator I

Texas A&M University System•College Station, TX

8d•Onsite

About The Position

The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. This role does not supervise others. The position provides transactional and administrative support across multiple departments within a shared services model, collaborating with team members to ensure timely and accurate completion of assigned work to meet customer expectations and service level goals. It also assists with workload balancing across the team, including supporting other areas during peak periods or staff absences, maintains clear and professional communication with customers and team members regarding status updates and routine inquiries, and follows established procedures while contributing to continuous improvement efforts by identifying basic process inefficiencies.

Requirements

High School diploma or equivalent combination of education and experience
Four years of related experience
Ability to multitask and work cooperatively with others
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Nice To Haves

Bachelor's degree in a related field
Experience with TAMUS systems and software (e.g., FAMIS, AggieBuy, Emburse)
Experience with accounts receivable and accounts payable functions

Responsibilities

May enter and review travel expense reports
Meets established processing goals as directed
May prepare and update standard reports
May assist with account verification or reconciliation and research discrepancies
May assist with gathering transaction data/information
Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
Assigns commodity or account codes to requisitions and invoices as directed
May review financial transactions for compliance
May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
May coordinate a specialized task for one or more units
May research and communicate policies and procedures to unit or departments
May provide customer service
Provides transactional and administrative support across multiple departments within a shared services model
Collaborates with team members to ensure timely and accurate completion of assigned work to meet customer expectations and service level goals
Assists with workload balancing across the team, including supporting other areas during peak periods or staff absences
Maintains clear and professional communication with customers and team members regarding status updates and routine inquiries
Follows established procedures and contributes to continuous improvement efforts by identifying basic process inefficiencies