FBS Administrator II

Texas A&M University System•College Station, TX

About The Position

The Finance & Business Services Accountant / Analyst / Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Requirements

Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
Two years of related experience
Knowledge of word processing, spreadsheet, and database applications
Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
Strong verbal and written communication skills
Ability to work independently once given a project
Ability to apply rules and regulations in a complex environment
Ability to multitask and work cooperatively with others
Ability to communicate clearly and effectively to ensure understanding
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Responsibilities

Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries
Reconciles accounts and identifies corrections needed
Identifies and resolves outstanding items and implements solutions/communicates actions
Assists with external reporting functions
Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections
Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
Tracks internal projects, audits, business records, and records management
Coordinates access requests
Oversees or leads a function or serves as a subject matter expert in one or more areas
Research policies, practices, and/or trouble transactions for solutions
Prepares and maintains standard operating procedures and internal resource documents
May review and revise job aides as needed
May supervise student workers
May mentor or train subordinate staff members
Serve as backup for meeting with Working Fund distributors for every checkout/turn-in to ensure funds are being handled as per regulations
Review working fund procedures with faculty members to ensure compliance with university policies, as needed
Manage and review cash handling and cash handling procedures for the department and provide and assign training, update rules and regulations as provided by Financial Management Operations
Perform random financial audits of PBSI clinic to include cash handling and deposit reconciliation, petty cash working fund, and clinic safe
Gather cash and receipts for spot audits by supervisor and Dean’s office
Reconcile subject payments in iPayments against receipts from payments through AggieBuy
Monitor Cost Sharing and NIH CAP requirements on all grants within the department
Performs other duties, as assigned