FBS Administrator II
About The Position
The Finance & Business Services Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes. This role provides business and administrative support for the graduate programs office within Mays Business School, assisting with business operations and departmental processes supporting graduate program activities and initiatives, and managing increased operational demands associated with significant program growth.
Requirements
- Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
- Two years of related experience
- Knowledge of word processing, spreadsheet, and database applications.
- Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
- Strong verbal and written communication skills
- Ability to work independently once given a project
- Ability to apply rules and regulations in a complex environment
- Ability to multitask and work cooperatively with others
- Ability to communicate clearly and effectively to ensure understanding
- This position is security sensitive
- Requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
- All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Responsibilities
- Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries
- Reconciles accounts and identifies corrections needed
- Identifies and resolves outstanding items and implements solutions/communicates actions
- Assists with external reporting functions
- Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections
- Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
- Tracks internal projects, audits, business records, and records management
- Coordinates access requests
- Oversees or leads a function or serves as a subject matter expert in one or more areas
- Research policies, practices, and/or trouble transactions for solutions
- Prepares and maintains standard operating procedures and internal resource documents
- May review and revise job aides as needed
- May supervise student workers
- May mentor or train subordinate staff members
- Provides business and administrative support for the graduate programs office within Mays Business School
- Assists with business operations and departmental processes supporting graduate program activities and initiatives
- Supports the graduate programs office in managing increased operational demands associated with significant program growth
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
