Family Services Advocate - Migrant Child Care Program - Berlin, Wisconsin

UMOS, Inc.•City of Berlin, WI

3h•Onsite

About The Position

The Migrant Child Care Family Services Advocate will implement a recruitment plan for enrolling eligible children in agency-operated childcare programs and/or with contracted providers. This role is responsible for assisting with recruitment and enrollment to ensure funded enrollment is met at the center level. The advocate will coordinate and monitor the enrollment of families, including verifying their eligibility status, ensuring 100% funding source eligibility accuracy, and enrollment priority status. They will also coordinate and obtain necessary documents such as health information to ensure compliance with UMOS enrollment policy. The position involves using Data Management Software to capture child and family data, attendance, and vendor information for reporting purposes. Income and eligibility qualifications will be verified, and applications will be reviewed for completeness and accurate data entry. A filing system will be maintained to safeguard confidential information and organize children's files, including electronic data entry. The advocate will ensure timely family data entry and submit accurate reports, including family services monthly reports, PIR reports, and community assessment data, by requested deadlines. End-of-season Program Reports will be provided based on services rendered, ensuring all documentation is accounted for. Compliance with mandated funded enrollment, including tracking attendance, is crucial. The role involves working with Migrant Seasonal Head Start Family Service Advocates to implement a transitional program that ensures confidentiality, facilitates parent record transfer, and service continuation. Assistance will be provided to the Childcare Manager in MCC Pre-service training for program staff by creating training modules. The advocate will report suspected child abuse and neglect according to state law and UMOS policies. Attendance at staff meetings, coordinating meetings, case reviews, training, and other program activities is expected. Other duties as assigned will also be performed.

Requirements

Two years post-high school education in Human Services or a related field is preferred and/or 2 years’ experience in Family Services in a childcare setting.
Bilingual in English and Spanish, verbal, and written form is preferred.
Presentation and communication skills.
Have an understanding and sensitivity to the needs of migrant families.
Demonstrated ability to work with various computer programs.
Familiar with Data entry Management Software
Hold a valid driver’s license and adequate car insurance transportation is required.
Able to work IRREGULAR HOURS and travel up to 35% of the time.
Successful completion of a criminal background check.
Complete a physical exam and TB test showing the absence of Tuberculosis within 30 days of employment.
Complete Fire Extinguisher Training, Child CPR, and First Aid within 30 days.
Submit all relevant educational documentation at the time of application (transcripts, certificates, training).

Responsibilities

Implement a recruitment plan for the enrollment of eligible children in either agency operated childcare programs and/or with contracted providers.
Assist with recruitment and enrollment of children to ensure funded enrollment is met at the center level.
Coordinate/implement and monitor the enrollment of families to include the families’ eligibility status, ensure 100% funding source eligibility accuracy, and enrollment priority status.
Coordinate and/or obtain documents such as health information (immunizations, health history, etc.,) to ensure full compliance with UMOS enrollment policy.
Implement Data Management Software to capture child data, family demographic information, attendance, and vendor information relevant to community assessment and/or reporting purposes.
Verify income and eligibility qualification of children, and families, to confirm applications are complete and data is entered into the data management system.
Implement and monitor a filing system that safeguards confidential information and supports the organization of children’s files which includes electronic data entry.
Ensure timely family data entry of services, and submit complete and accurate reports, including but not limited to family services monthly reports, PIR reports, community assessment data, and any other assignments to the Regional Office by the requested dates.
Provide end-of-season Program Reports based on services provided during the season and ensures all documentation for children served is accounted for and provider information collected.
Ensure 100% compliance with the mandated funded enrollment, including tracking average daily, weekly, monthly, and annual attendance at each center.
Work with Migrant Seasonal Head Start Family Service Advocates to implement a "transitional program" that ensures the confidentiality of information, facilitates parent record transfer, and service continuation with receiving agency.
Assist the Childcare Manager in MCC Pre-service training for 6-12 program staff by creating training modules in the following licensing, roles and responsibilities, center policies and procedures, program goals, and objectives respective to childcare services.
Report Suspected Child Abuse and Neglect by state law and UMOS policies and procedures.
Attend Center and Regional staff meetings, coordinating meetings, case reviews, training, open houses, and other program activities as assigned.
Perform other duties as assigned.