Family Services Advocate - Migrant Child Care Program - Berlin, Wisconsin

UMOS•Berlin, WI

3d•Onsite

About The Position

The Migrant Child Care Family Services Advocate is responsible for implementing recruitment plans to enroll eligible children in childcare programs, coordinating and monitoring family enrollment, and ensuring compliance with UMOS enrollment policies. This role involves managing data entry, verifying eligibility, maintaining confidential filing systems, and submitting accurate reports. The advocate will also assist with program reports, track attendance, collaborate with other advocates on transitional programs, and support training for childcare staff. Additionally, the position requires reporting suspected child abuse and neglect, attending various meetings and activities, and performing other assigned duties.

Requirements

Two years post-high school education in Human Services or a related field is preferred and/or 2 years’ experience in Family Services in a childcare setting.
Bilingual in English and Spanish, verbal, and written form is preferred.
Presentation and communication skills.
Have an understanding and sensitivity to the needs of migrant families.
Demonstrated ability to work with various computer programs.
Familiar with Data entry Management Software
Hold a valid driver’s license and adequate car insurance transportation is required.
Able to work IRREGULAR HOURS and travel up to 35% of the time.
Successful completion of a criminal background check.
Completion of a physical exam and TB test showing the absence of Tuberculosis within 30 days of employment.
Completion of Fire Extinguisher Training, Child CPR, and First Aid within 30 days.
Submission of all relevant educational documentation at the time of application (transcripts, certificates, training).

Responsibilities

Implement a recruitment plan for the enrollment of eligible children in either agency operated childcare programs and/or with contracted providers.
Assist with recruitment and enrollment of children to ensure funded enrollment is met at the center level.
Coordinate/implement and monitor the enrollment of families to include the families’ eligibility status, ensure 100% funding source eligibility accuracy, and enrollment priority status.
Coordinate and/or obtain documents such as health information (immunizations, health history, etc.,) to ensure full compliance with UMOS enrollment policy.
Implement Data Management Software to capture child data, family demographic information, attendance, and vendor information relevant to community assessment and/or reporting purposes.
Verify income and eligibility qualification of children, and families, to confirm applications are complete and data is entered into the data management system.
Implement and monitor a filing system that safeguards confidential information and supports the organization of children’s files which includes electronic data entry.
Ensure timely family data entry of services, and submit complete and accurate reports, including but not limited to family services monthly reports, PIR reports, community assessment data, and any other assignments to the Regional Office by the requested dates.
Provide end-of-season Program Reports based on services provided during the season and ensures all documentation for children served is accounted for and provider information collected.
Ensure 100% compliance with the mandated funded enrollment, including tracking average daily, weekly, monthly, and annual attendance at each center.
Work with Migrant Seasonal Head Start Family Service Advocates to implement a "transitional program" that ensures the confidentiality of information, facilitates parent record transfer, and service continuation with receiving agency.
Assist the Childcare Manager in MCC Pre-service training for 6-12 program staff by creating training modules in the following licensing, roles and responsibilities, center policies and procedures, program goals, and objectives respective to childcare services.
Report Suspected Child Abuse and Neglect by state law and UMOS policies and procedures.
Attend Center and Regional staff meetings, coordinating meetings, case reviews, training, open houses, and other program activities as assigned.
Perform other duties as assigned.