Family Office Accounting Specialist

the Company•Bridgewater, MA

1d•Onsite

About The Position

The Family Office Accounting Specialist handles day-to-day accounting across family office trusts, limited partnerships, S corporations, and limited liability companies. The role reports to the Family Office Treasurer and works closely with the Family Office Senior Accountant. Responsibilities include processing accounts payable, reconciling bank and brokerage accounts, maintaining the general ledger, and preparing year-end tax workpapers for the Family Office Tax Manager. The position requires careful handling of confidential financial information with discretion and accuracy.

Requirements

Bachelor’s degree in accounting or a related field.
1–2 years of accounting experience.
Experience with accounts payable, bank and investment account reconciliations, and journal entries.
Advanced Excel skills.
Exceptional attention to detail and accuracy.
Strong organizational and time-management skills, including the ability to manage deadlines across multiple entities.
Absolute discretion and integrity when handling confidential family and business information.
Proactive, self-directed work style suited to a small, close-knit team.

Nice To Haves

Experience in a family office environment.
Experience with Yardi.

Responsibilities

Process vendor invoices and intercompany expenses across multiple entities, and process bill payments for personal assets held by family principals.
Code invoices to the appropriate entity, project, cost code, and general ledger account; maintain supporting documentation and approvals.
Respond to vendor inquiries and reconcile vendor statements.
Reconcile trust and family office bank accounts monthly; investigate reconciling items, outstanding checks, and unusual transactions.
Record bank fees, interest income, loan payments, and other bank activity in the general ledger.
Reconcile brokerage and investment account statements to the general ledger and record investment activity, including purchases, sales, dividends, interest, realized and unrealized gains and losses, and management fees.
Compile and reconcile Forms 1099 and brokerage tax reports to support year-end tax workpapers.
Prepare weekly and monthly cash position reports across family office entities and bank accounts.
Initiate daily cash movements for Treasurer and CFO approval as needed to fund capital calls and operational cash requirements.
Record journal entries for accruals, prepaid expenses, intercompany activity, and beneficiary distributions; support month-end and year-end close and prepare financial statement schedules.
Prepare year-end workpapers and supporting schedules for partnerships, LLCs, S corporations, trusts, and individual family returns.
Assist with special projects, process improvements, and other family office tasks as assigned.