Family Engagement Project Specialist, Seasonal

Sunbeam Family Services, Inc.•Oklahoma City, OK

1d•Onsite

About The Position

This is a seasonal position, subject to available funding from March 1, 2026, to December 31, 2026. The Family Engagement Project Specialist supports the grant and administrative activities of the Family Service area and the Family Engagement Coordinator. This role initiates and coordinates administrative functions while implementing policies and procedures according to Head Start Program Performance Standards (HSPPS) across sites and programs. The specialist collaborates within the Family Engagement team to support early childhood best practices in sustaining developmentally sensitive, relationship-focused, hope-centered, and trauma-informed service delivery. All employees are expected to be sensitive to our client’s cultural and socioeconomic characteristics, reflect Sunbeam Family Services core values, and perform to Sunbeam’s standards of excellence at all times.

Requirements

Associate's Degree in Office Administration or Business OR Associate's Degree in Family Studies, Social Work, or related field
Experience working in social services or related field
Excellent command of English language and grammar, both verbal and written.
Intermediate knowledge of Microsoft applications and the ability to master other computer technology/software programs, as needed.
Able to exercise good judgment and handle stress appropriately
Willingness to work with high-risk, low-income communities
Process, protect and exercise discretion in handling confidential information and materials
Able to work as a cooperative and supportive interdisciplinary team member
Able to effectively and respectfully communication and support diverse families, professionals and community groups
Good organizational and time management skills
Must work independently and collaboratively in a team environment
Valid Oklahoma driver’s license and state required vehicle insurance for any vehicle used in performance of job duties
Able to travel locally as required by the job
Must pass required background check and meet TB requirements

Nice To Haves

Bachelor’s Degree in Office Administration or Business OR Associates Degree in Family Studies, Social Work, or related field
Two (2) years of experience in related field
Knowledge and understanding of Child Plus
Knowledge and understanding of Head Start Performance Standards and state and local childcare licensing requirements
Advanced computer database and Microsoft software application knowledge
Bilingual Spanish/English speaking ability to interact with children and families from multilingual homes

Responsibilities

Promote, encourage, and display examples of leadership for the agency in accordance with the agency’s mission and vision.
Exemplify the values expected within the program and promote the mission of the organization.
Support the Family Engagement Coordinator in tracking deliverables, timelines, data, and reporting requirements for Family Engagement activities and grants.
Monitor progress toward grant goals and identify potential risks, delays, or areas needing corrective action.
Monitor, audit, and ensure the integrity of family services data in systems such as ChildPlus.
Proficiently perform administrative duties as required but not limited to preparing correspondence, reports, spreadsheets, managing calendars, and follow-up with external stakeholders.
Develop, implement, and administer a management system for storing, tracking, and coordinating agency information and functions.
Effectively utilize the program data management software systems and any other information capturing systems as necessary.
Maintain organized, updated documentation for all funded projects in compliance with Head Start Program Performance Standards (HSPPS).
Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
Effectively prioritize projects to accomplish tasks in a timeframe specified and at a high level of quality.
Create a welcoming environment, maintain professional boundaries, and protect highly sensitive and confidential information at all times.
Respect the confidential nature of Personally Identifying Information (PII) that may need to be shared.
Ensure that all reports and records are maintained accurately and promptly complying with all applicable confidentiality laws and regulations, including but not limited to HIPAA and FERPA.
Represent Sunbeam in community collaborations and events as directed by supervisor.
Promote culturally sensitive practice.
Maintain regular attendance as scheduled.
Travel locally as required in the performance of responsibilities.
Perform other appropriate and related responsibilities as assigned by supervisor, Senior Program Director, Chief Program Officer or Chief Executive Officer.