KP793 - Family Assistant/ House Manager - Santa Monica, CA

British American Household Staffing•Santa Monica, CA

1d•Onsite

About The Position

A family in Los Angeles is seeking a sophisticated family assistant/house manager to oversee all domestic operations of their family home, family logistics, and generally ensure the household runs with corporate precision to support the high-demand professional lives of the parents (who both have demanding careers) and the developmental needs of two children, aged 9 and 12 (who have a dedicated nanny from 2 pm-8 pm daily). The schedule will generally be 9 am-5 pm Monday through Friday, with flexibility to start earlier or stay later on occasion, if it’s ever required.

Requirements

5+ years in a high-level domestic role for HNW families or high-profile executives.
Deep knowledge of Los Angeles-based vendors is a huge plus.
US passport, Green Card, or EAC
Able to commute to Santa Monica, LA
Trustline registered (or willing to register ASAP)
Available to start ASAP
High EQ with the ability to build trust and rapport with children (ages 9 and 12) while maintaining professional boundaries.
Unwavering commitment to confidentiality and professional boundaries.
Exceptional organization, tech-savviness, and a 'no task too small' mindset.
Valid Driver’s License with a clean record and ability to pass extensive background/security vetting.

Responsibilities

Direct all household staff, including a housekeeper, nanny, and chef
Source, vet, and manage all external vendors (landscapers, pool technicians, HVAC specialists)
Maintain a detailed Household Manual and preventative maintenance schedule for all home systems.
Maintain organizational systems for the house, ensuring a “never-out” inventory of essentials.
Implement sustainable organization protocols for closets, children’s bedrooms, and play areas, balancing accessibility with aesthetic standards.
Oversee household budgeting, expense reporting, and bill payment with absolute transparency.
Manage the family’s vehicle fleet, ensuring all cars are maintained, detailed, and fueled.
Synchronize the 'Master Family Calendar,' aligning executive travel with school and extracurricular commitments.
Manage all logistics for children (ages 9 and 12), including school liaison, activities coordination, and health appointments.
Coordinate safe, reliable transportation for the children to activities (in collaboration with the nanny)
Execute complex travel itineraries for family vacations, including seasonal packing.
Oversee dry cleaning/wardrobe management, personal shopping, and ad hoc errands.
Lead the end-to-end production of occasional social (2-3x a year), typically mid-scale gatherings hosted at the family home.
Provide assistance to the Owner's Representative regarding property renovations and capital improvements.
Liaise/ coordinate with architects, designers, and general contractors
Assist with monitoring construction timelines and budgets, ensuring minimal disruption to the family’s daily life
Assist with the process of overseeing site inspections and quality control for all residential projects.