Faculty Support Services Assistant

University of Toronto • Toronto, ON

9d • Onsite

About The Position

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. The Faculty realizes its mission with the dedication and excellence of engaged staff and faculty, reflecting local and global landscapes and the need for curiosity, innovative thinking and collaboration. The Department of Computer Science, established in 1964, is ranked among the top computer science departments globally, with faculty receiving numerous national and international honours, including two Turing Awards. The department offers diverse programs and research opportunities, consistently producing high-impact, highly cited research. Under the general direction of the Finance Manager and the daily direction of the academic research group supervisor, the Faculty Support Services Assistant provides grant management and support for group research and teaching activities to an assigned group of researchers.

Requirements

• Advanced College Diploma (3 years) in Finance or Business Administration or acceptable equivalent combination of education and experience
• Minimum three years of recent and relevant experience providing financial administration and administrative support for group research and teaching activities, with some experience administering restricted funds (research grants and start-up funds etc.). Experience preferred within a university environment
• Experience with preparing and processing research expenses/expense reimbursements
• Experience monitoring and reconciling fund accounts
• Experience planning expenditures and monitoring operating budgets
• Experience with statistical reporting and analysis
• Solid experience in FIS, HRIS, RIS, USource or equivalent systems
• Experience in organizing logistics of events in a professional setting (e.g., scheduling programs/events, booking travel and hospitality for events)
• Strong knowledge of accounting principles, and policies and procedures in the university setting, including Guide to Financial Management
• Excellent verbal and written communication skills with demonstrated ability to communicate complex policies to non-financial clients
• Advanced computer skills in MS Office suite
• Strong organizational, time management and multi-tasking skills
• Strong interpersonal and customer service skills
• Detail oriented and demonstrated accuracy with numbers and data

Nice To Haves

• Experience in technical typing using LateX/Unix and in Web page design an asset
• Knowledge of Computer Science related research grants and funds

Responsibilities

• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Administering accounts for restricted funds
• Generating standard financial reports
• Tracking the financial status of accounts
• Processing expense reimbursements
• Acting as the first point of contact for general enquiries
• Coordinating the schedule for program and event calendars
• Scheduling travel plans and requesting appropriate accommodations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree