Faculty Affairs Specialist
About The Position
The Salmon P. Chase Center for Civics, Culture, and Society is seeking a Faculty Affairs Specialist to support the Center's administrative practices related to faculty affairs. This role will work closely with the Associate Director and Operations Manager to oversee the development, implementation, and maintenance of faculty lifecycle processes, including recruitment, appointment, development, and employment matters. The Specialist will act as a liaison with university offices, interpret faculty rules and policies, and draft relevant documents. They will also facilitate faculty trainings, serve as a resource for faculty on review processes, and manage the onboarding of new faculty. Additionally, the role involves developing and maintaining data management practices for faculty activity and employment, maintaining academic personnel files, and collaborating on reporting for internal and external audiences.
Requirements
- Bachelor's degree or equivalent experience.
- 4 years of relevant experience required.
- Demonstrated commitment to the Chase Center’s mission of citizenship education.
- Demonstrated poise, professionalism, good judgment, and ability to take the extra step to meet customer needs.
- Ability to work independently and as part of a collaborative team.
- Strong organizational skills and attention to detail.
- Ability to work in a fast-paced, changing environment, and manage multiple projects simultaneously.
- Regular in-person attendance is expected.
Nice To Haves
- 4-8 years of relevant experience.
- Familiarity with university policies and procedures.
Responsibilities
- Oversee administrative and planning activities related to the recruitment, appointment, and development of the Center’s faculty life cycle for tenure-track, clinical/teaching/practice, research, and associated faculty.
- Plan and execute the Center’s implementation of university systems, processes, and policies related to faculty recruitment, appointment, review, promotion and tenure, leaves, and other matters relevant to faculty employment.
- Act as a liaison with OAA, the Office of Human Resources (OHR), senior leaders, faculty, external institutions, and other applicable units to provide support, evaluation, and guidance regarding faculty appointments, policies, procedures, and other matters relevant to faculty employment.
- Interpret university and Office of Academic Affairs (OAA) faculty rules, regulations, and policies to guide the Center’s decision making.
- Draft contract, templates, letters, and correspondence on behalf of the Associate Director and coordinate related approvals and review.
- Identify areas for policy and process development and lead the creation and implementation of associate business processes.
- Facilitate faculty trainings on policies, procedures, and systems relevant to the faculty lifecycle, including annual review, reappointment, promotion, and tenure.
- Serve as a resource for faculty regarding annual review, reappointment, promotion and tenure by communicating and interpreting policies, reviewing submitted materials for compliance and completion, troubleshooting, and communicating deadlines.
- Oversee onboarding of new faculty, partnering with OHR, OAA, and other relevant internal and external units to ensure compliance and provide support.
- Develop and maintain internal practices for managing data relevant to faculty activity and employment and align practices with the Center’s mission and goals.
- Maintain the Center’s academic personnel files, soliciting documents, managing access, and collaborating with Center leadership to regularize filing practices.
- Collaborate to collect data and information and prepare reports relevant to faculty affairs and activity for internal and external audiences.
Benefits
- The university is an equal opportunity employer, including veterans and disability.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
