Faculty Affairs Program Coordinator II

Texas A&M University System • Bryan, TX

8d • Onsite

About The Position

The Faculty Affairs Program Coordinator II, under general supervision, works collaboratively with leadership to plan and coordinate day-to-day activities needed to coordinate and support initiates within the Faculty Affairs office in the Naresh K. Vashisht College of Medicine. Salary: Will be commensurate based on the selected hire’s education and experience. Location/Schedule: Bryan, TX/Full-Time. Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of related experience in administrative or higher education.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Verbal and written communication skills.

Nice To Haves

• Experience in Faculty Affairs
• Experience working with faculty review

Responsibilities

• Coordinates faculty evaluations, including annual reviews, mid-term reviews, promotion and tenure reviews, post-tenure reviews, department head reviews, and endowed position reviews.
• Develops and delivers training on procedures, forms, and Faculty180 (electronic faculty dossier management system) use for all faculty evaluations.
• Creates, updates, distributes, and evaluates templates and documents for faculty evaluation processes.
• Provides administrative support to the VCOM Promotion and Tenure Committee.
• Carefully reviews and verifies all documents associated with faculty evaluations (see above), offering detailed feedback, improvements to operations, and incorporates changes.
• Manages the College-wide use of Faculty180 in all faculty evaluations.
• Ensures compliance with system, university, and college policies and procedures.
• Assists in establishing goals, objectives, policies and procedures.
• Monitors processes and policy compliance and prepares operational and special reports.
• Collaborates with departmental staff and faculty to support evaluation processes.
• Collects data and creates reports for the Senior Associate Dean, Dean, and Vice Provost for Faculty Affairs review.
• Supports daily operations of the VCOM Office of Faculty Affairs, supporting other staff.
• Serves as the primary contact for Faculty Affairs email inquiries.
• Arranges for facilities services for faculty affairs office, including surplus and purchasing.
• Prepares vouchers, purchase orders and requisition and coordinates with department accounting personnel and other support staff.
• Collaborates with departments to facilitate faculty affairs initiatives.
• Provides administrative support, including calendar management, travel coordination, and assistance with budgeting, billing, and Emburse report preparation.
• Manages sensitive academic communications and interactions across departments, the college, and the university.
• Assists with official correspondence and communications.
• Coordinates meetings, seminars, and special events, including logistics and scheduling.
• Provides administrative support for faculty committees, including survey development, scheduling, and minute-taking.
• Serves as ALT-APO for the College’s office of faculty affairs.
• Assists in establishing short- and long-term goals and strategic planning.
• Assists with the Affiliate Faculty Portal, including applications, faculty management, verification of employment, and addressing affiliate email concerns.
• Assists with the faculty annual review process.
• Coordinate and analyze affiliate portal records, databases, and usage statistics to support reporting and strategic planning.
• Assists with data management and upkeep.
• Assists with execution of and attends unit and college events as needed.
• Develops and updates training materials and delivers training.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level