Faculty Affairs Coordinator

The Ohio State University • Columbus, OH

4d • $21 - $28

About The Position

The College of Veterinary Medicine is searching for a Faculty Affairs Coordinator in the Department of Veterinary Clinical Sciences. This position will be responsible for coordinating the Promotion & Tenure (P&T) process; provides information on process and policies to department promotion and tenure committee and faculty under review; establishes access for P&T shared files; posts documents to the share drive; reviews dossiers for adherence to format; schedules P&T committee meetings; provides administrative support to Committee Chair as requested; schedules eligible faculty meetings; formats and edits department P&T Committee letters and obtains signatures; assists with edits and formatting for Department Chair letter; compiles final P&T packets for College submission; maintains P&T files; assist P&T committee chair with Annual Review Process; provides Faculty Review Schedule report; assist committee chair with preparing annual review letters for probationary faculty. Oversees the onboarding and orientation of new faculty; provides information and instructions on limited licensure application and arranges fingerprinting; schedules employment physical, assists with computer purchase and office needs; ensures candidate has shared services access and is added to appropriate electronic groups; provides information on mandatory training; obtains telephone, long distance code, mailbox, business cards and building access for new faculty; works with service head to identify appropriate orientation meetings; schedules orientation meetings (10-20 meetings over 2 week period); meets with new faculty on first day for onboarding and orientation introduction and materials; point of contact for new faculty during the orientation process. Assists in scheduling candidate itineraries and coordinating details; contacting candidates to determine interview dates and interests, verifying availability of key interviewers; assisting with travel arrangements; creating and managing shared folders for use by the search committee; escorts candidate during interview; instructs/assists faculty with procedures for reimbursement of recruitment meals; publicizes candidate lecture and assist candidate with AV needs; distributes and collects candidate evaluation forms; assists candidate with reimbursement procedures. Additional duties include assistance faculty workday tasks including requisitions, travel arrangements, purchase others, and other needs.

Requirements

• Bachelor's degree or an equivalent combination of education and experience
• Experience in a higher education environment
• Experience working with confidential information
• Experience with data entry and reporting

Nice To Haves

• Experience in a clinical and/or academic setting
• Experience with event planning and/or coordination
• Knowledge of faculty governance, promotion and tenure process or faculty titles/ranks

Responsibilities

• Coordinating the Promotion & Tenure (P&T) process
• Overseeing the onboarding and orientation of new faculty
• Assisting in scheduling candidate itineraries and coordinating details
• Assisting faculty workday tasks including requisitions, travel arrangements, purchase others, and other needs.

Benefits

• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level