Faculty Affairs Manager

University of Wisconsin Madison • Madison, WI

3d

About The Position

The Faculty Affairs Manager position is a great opportunity to work in a collaborative office focused on providing professional development and support to faculty at the School of Medicine and Public Health (SMPH). This new position leads the development, implementation, and ongoing operations of faculty performance monitoring to ensure effective compliance of SMPH with UW and state requirements for faculty instructional workload. Additionally, this position focuses on identifying exceptional faculty performance and fosters collaboration across units and departments to standardize the annual review process for faculty across SMPH using best practices. The work may require managing related communications and outreach activities with internal and external SMPH stakeholders. The Faculty Affairs Manager strives to ensure transparency and accuracy of data management as well as a dedication to leveraging insights from data to address organizational strategic goals. The Faculty Affairs Manager will need thorough knowledge, skills and experience in three key areas: Data tracking and management, effective communication and problem solving. Knowledge and experience of applying state, institutional, school and department/unit faculty policies and processes for tracking of annual reviews, instructional workload and faculty data is an advantage.
Our Office of Faculty Affairs and Development is expanding, and we are eager to welcome a Faculty Affairs Manager to join our collaborative team. Our office provides resources to support the academic and professional development of approximately 2,000 faculty members at SMPH, as well as, the clinical adjunct faculty across the state. Our vision is that all faculty in the school will have the resources and relationships they need to thrive professionally and to fulfill our school’s mission. Our goal is to anticipate the changing needs of our faculty with respect to patients and communities, learners, research, the healthcare system, technology, and the environment. We provide workshops, a newsletter, support and collaborations aimed at enhancing faculty engagement, satisfaction, retention and mission-aligned growth.

Requirements

• Ability to prioritize and manage multiple tasks within a fast-paced office
• Very strong written and oral communication skills
• Competence and willingness to work as part of a team and provide cross coverage if required
• Ability to create and maintain professional relationships with all levels of personnel within and outside the School of Medicine and Public Health
• Ability to exercise independent judgement in managing data and projects
• Advanced organizational skills
• Experience with large dataset tracking and reporting processes and systems
• Commitment to data accuracy and transparency
• Curiosity and adeptness at problem-solving
• Attention to detail
• Bachelor’s Degree required

Nice To Haves

• Minimum 2 years of professional experience in data management and reporting roles
• Experience developing data processing, tracking and management systems
• Commitment to using data to tell stories and drive institutional success
• Motivation to help others develop their skills around using data
• Dedication to continuous improvement and accountability
• Capacity to explain complex ideas clearly and concisely and convey action persuasively
• Exceptional customer service skills
• Master's Degree preferred

Responsibilities

• Faculty Statutory and Regulatory Requirements Monitoring Comply with UW, state and regulatory requirements e.g. instructional workload
• Collaborate with stakeholders to develop and maintain an instructional workload tracking system
• Periodic gathering of instructional workload and other faculty data including related administrative tasks
• Generate annual compliance reports
• Communicate with various stakeholders across the institution, school, and departments/units
• Schedule meetings with stakeholders and manage follow-up
• Annual Review and Key Performance Indicators Identify best practices for annual review processes from peer institutions etc.
• Develop a standardized annual review process and system in collaboration with stakeholders across SMPH
• Provide ongoing monitoring and messaging for annual review process
• Benchmarking Recognize and record metrics of exceptional faculty performance
• Identify faculty performance benchmarking
• Leads the development and implementation of academic program initiatives
• Evaluates existing academic program strategy and makes recommendations to unit leadership for program enhancement
• Assists stakeholders with preparing and/or maintaining documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• Identifies, proposes, and implements new or revised unit operational policies and procedures to comply with regulations, institutional policies, and academic program objectives
• Collaborates to establish academic program initiatives for guidelines and procedures for benchmarking and recognition of faculty performance

Benefits

• Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level