Faculty Advancement Specialist - School of Medicine

Hackensack Meridian Health•Nutley, NJ

10d•Onsite

About The Position

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. The Faculty Advancement Specialist analyzes and interprets various faculty data for reports and provides data driven recommendations. This role serves as a key operational partner within the Office of Faculty Advancement, supporting the full faculty lifecycle including but not limited to appointments, reappointments, promotions, annual reviews, compliance, and faculty engagement. This role has strong organizational judgment, discretion with confidential information and the ability to manage multiple concurrent processes with accuracy and independence. This role works collaboratively with faculty, department chairs, administrators, and institutional partners to ensure that advancement processes are executed efficiently, consistently, and in alignment with institutional policies and accreditation standards. This role champions shared governance, career progression, and strict compliance with the Faculty Guide.

Requirements

Bachelor's degree in Education, Business, Communication or related field or equivalent combination of education and relevant experience.
Minimum of 2 or more years of progressively responsible, coordination, or program support experience, preferably in higher education, academic medicine, or healthcare.
Demonstrated ability to manage multiple priorities independently with a high degree of accuracy and follow-through.
Strong written and verbal communication skills, with the ability to interact professionally with faculty and senior leadership.
Proficiency with and comfort learning new technology platforms.
Proven discretion in handling confidential and sensitive information.
Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms.
Proficient in Faculty Database Platforms such as Interfolio, or Digital Measures.
Excellent written and verbal communication skills.
Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms.

Nice To Haves

Masters Degree in Business, Education, Communication, or related field.
Experience with Interfolio, learning management systems, or comparable faculty/academic management platforms.
Familiarity with faculty appointment and promotion processes, accreditation standards (e.g., LCME), or academic compliance requirements.
Experience supporting committees or governance bodies.

Responsibilities

Works closely with department leadership to spearhead the full faculty advancement and lifecycle including but not limited to faculty appointments, reappointments, promotions, annual reviews,compliance and faculty engagement.
Supports and oversees Interfolio modules, including Faculty Activity Reporting (FAR), annual reviews, and case management.
Conducts presentations to report key metrics and outcomes of varying complexity.
Analyzes and interprets faculty records, rosters, and appointment data.
Drives data integrity efforts and handles system enhancements, testing and user training.
Coordinates the faculty background check process, including distribution and collection of Non-Paid Activation Forms (NPAFs) and initiation of screenings through a third-party provider.
Audits mandatory training completion (e.g., FERPA, Title IX, Clery Act) and conducts follow-up outreach to faculty with outstanding requirements.
Processes vendor forms and coordinates network credentialing for non-employed faculty with DTS.
Acts as the first point of contact for faculty inquiries regarding appointments, promotions, annual reviews, and office resources.
Plans and facilitates drop-in sessions, training, and onboarding activities.
Generates communications, guides, newsletters, and resource materials.
Completes department projects from start to finish and implements process improvement initiatives.
Reviews CVs, portfolios, and supporting documentation for accuracy and adherence to institutional criteria.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.