Fact Witness Coordinator

West 4th Strategy • Scranton, PA

11d • Onsite

About The Position

The U.S. Attorney's Office, Middle District of Pennsylvania (USAO-MDPA) is seeking an experienced Fact Witness Coordinator. The USAO-MDPA is the principal litigator for the federal government within the district, handling criminal prosecutions, civil cases, and the collection of debts owed to the federal government. This role provides witness management assistance before, during, and after trial, ensuring fact witnesses appear for court, pre-trial conferences, and grand jury. Responsibilities include managing witness inquiries about travel and reimbursement, conferring with AUSAs on special circumstances, processing reimbursement documentation, reconciling Government Travel Accounts, and coordinating with various legal and investigative agencies.

Requirements

• One year of experience in clerical, office, or administrative support services
• Proficiency in Microsoft Office Suite, word processing, document creation and management, business administration, and data entry
• Experience and expertise in performing the requisite duties above
• Must be able to pass a Department of Justice background investigation
• Must be a US Citizen

Nice To Haves

• Undergraduate degree

Responsibilities

• Provide witness management assistance prior to, during, and after trial
• Work directly with fact witnesses to ensure appearance for court, pre-trial conferences, and grand jury
• Receive visitors and field phone calls, questions, and inquiries from fact witnesses concerning court, pre-trial conferences, grand jury appearances, and expense reimbursement
• Obtain pertinent information and documents necessary to arrange witness travel and reimbursements
• Initiate contact with fact witnesses concerning travel arrangements, appearance date and time, and any special circumstances or needs
• Confer with the AUSA concerning fact witness appearance and special circumstances, including special authorizations, international witnesses, military or federal employee witnesses, or hostile witnesses
• Complete and submit documentation for special authorizations and obtain prior approval before proceeding with travel arrangements
• Ensure all travel documents and appearance date and time are provided to the witness prior to appearance
• Make necessary arrangements for fact witness travel and lodging in accordance with Department of Justice and USAO policies and procedures
• Meet with fact witnesses upon arrival, usher to designated hearing or pre-trial conference, and provide courtroom orientation
• Accompany witnesses to court and ensure a safe waiting area is available
• Collect necessary documentation and signatures for fact witness reimbursement
• Prepare and submit fact witness vouchers and other required reimbursement documentation
• Gather required documentation and reconcile Government Travel Accounts
• Coordinate with the Court, Probation, Pretrial, the U.S. Marshals Service, investigative agencies, and other counterparts as necessary
• Complete variable aspects of recurring documents in conformance with established style and format
• Compose original correspondence requiring working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations
• Establish and maintain fact witness files, documents, and databases
• Maintain calendars and track hearings, trial dates, grand jury dates, and scheduling conferences
• Perform other administrative and logistical fact witness management duties as needed

Benefits

• Health & Welfare benefits contribution as required under the Service Contract Act (SCA)
• Health, dental and vision insurance coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED