Fact Witness Coordinator

CACI•Greeneville, TN

1d•$18•Onsite

About The Position

The USAO for the Eastern District of Tennessee has a requirement for one Fact Witness Coordinator in our office located in Greeneville, TN. The primary purpose of the contractor is to support the fact witness management process by completing and processing travel vouchers; arranging for witness travel and lodging; working directly with witnesses to ensure appearance for court, pre-trial conferences, and grand jury; and coordinating with other agencies as required, among other duties. This position will provide a variety of witness management assistance prior to, during, and after trial to support the Fact Witness management process. Typical assignments include: Provide witness management assistance prior to, during, and after trial. Typical assignments include working directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury. Receives visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtains pertinent information for files and documents necessary to arrange witness travel and reimbursements. Initiates contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determines any special circumstances or needs of the fact witness. Uses judgment to determine when Assistant U.S. Attorney (AUSA) should be notified of special circumstances or needs of fact witnesses. Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements. Prior to fact witness’ appearance, ensures all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures. Meets with fact witnesses upon arrival to designated hearing or pre-trial conference, offers and performs courtroom orientation, accompanies witness to court, ensure a safe waiting area is available, and collects necessary documentation and signatures for fact witness reimbursement documents. Prepares and submits documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnishes requested information concerning pending and completed fact witness vouchers. Gathers required documentation and reconciles Government Travel Accounts. Provides a variety of clerical and administrative support assistance services to support the fact witness management program. Typical assignments include: Obtains information, confers, and coordinates with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary. Completes variable aspects of recurring documents in conformance with the rules governing their style and format. Composes original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations. Performs general office procedures pertaining to fact witness management, including, but not limited to: establishing and maintaining a variety of fact witness files, documents and databases; assembling documents and other information for fact witness file material and retention in accordance with establishing and maintaining a variety of fact witness files, documents and databases; assembling documents and other information.

Requirements

Good communication skills
Provide word processing and data entry/retrieval
Review and analyze data and information from multiple sources
Ability to establish case/project files
Enter and retrieve data from databases
Prepare and format management reports
Manipulate, transfer, compute and print information
Prepare and correct reports and correspondence using word processing software
Schedule appointments
Answer inquiries regarding case-related information and status as maintained in the database
Obtain additional information from other agencies/organizations
Maintain internal status information on the disposition of designated information, files, and assets
Assure information is accurate and perform analytical computations necessary to process data
Provide administrative information and assistance concerning case or file to other agencies or organizations
High school Diploma

Nice To Haves

Undergraduate degree

Responsibilities

Provide witness management assistance prior to, during, and after trial.
Work directly with fact witnesses to provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.
Use judgment to determine when Assistant U.S. Attorney (AUSA) should be notified of special circumstances or needs of fact witnesses.
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).
Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
Ensure all travel documents and appearance date and time have been provided to witness prior to their appearance.
Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses.
Furnish requested information concerning pending and completed fact witness vouchers.
Gather required documentation and reconcile Government Travel Accounts.
Provide a variety of clerical and administrative support assistance services to support the fact witness management program.
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Perform general office procedures pertaining to fact witness management, including, but not limited to: establishing and maintaining a variety of fact witness files, documents and databases; assembling documents and other information for fact witness file material and retention in accordance with establishing and maintaining a variety of fact witness files, documents and databases; assembling documents and other information.