Facility Specialist

Special Service for Groups, Inc- HOPICS•Los Angeles, CA

4d•$23 - $26•Hybrid

About The Position

Under the direction of the Sr Manager for Contacts & Compliance, the Facility Specialist is responsible for ensuring organizational facilities remain compliant with all applicable federal, state, county, city, funder, licensing, accreditation, and agency facility requirements. The position conducts routine facility compliance inspections, coordinates corrective actions, maintains required licenses, permits, certificates and postings, and prepares facilities for internal and external monitoring by agencies such as LAHSA, SAPC, DHS, Public Health, Fire Department, and other funders. The incumbent serves as the primary coordinator for facility compliance documentation and ADA accessibility readiness while working collaboratively with Operations, Programs, Facilities, QA, Compliance, Property Management, and external regulators.

Requirements

Bachelor's degree in Facilities Management, Public Administration, Business Administration, Environmental Health, Construction Management or related field; or equivalent combination of education and experience or three (3) years of experience in facilities compliance, regulatory inspections, quality assurance, risk management or related field.
Knowledge of LAHSA facility standards, ADA Standards for Accessible Design, OSHA, Fire/Life Safety and Public Health requirements.
Ability to read floor plans and identify ADA and life-safety deficiencies.
Project management, organization and documentation skills.
Microsoft Office and Google Drive skills.
Valid California Driver License, reliable transportation and automobile insurance.
Verification of employment eligibility and successful background check.

Nice To Haves

Experience in homeless services, healthcare or behavioral health.
Experience with LAHSA, SAPC, DHS, DMH or other public funder monitoring.
Knowledge of CARF or Joint Commission standards.

Responsibilities

Conduct scheduled and unannounced facility compliance inspections using agency and funder checklists.
Monitor compliance with Funders Facility Standards, ADA accessibility requirements, OSHA, Fire Code, Public Health, licensing and contractual facility requirements.
Maintain master inventory of required licenses, permits, certificates, fire clearances, inspections and expiration dates.
Coordinate renewal of Public Health permits, Fire Department clearances, Certificates of Occupancy, Building Registration Certificates and other required documentation.
Verify all required facility postings are current, visible, and compliant with funder and regulatory requirements.
Coordinate corrective action plans for facility deficiencies and track completion.
Maintain facility compliance files and evidence for monitoring and audits.
Coordinate all facility documentation for internal monitoring and external reviews; collect, organize and submit required records to the appropriate reviewer.
Perform pre-audit readiness reviews and mock inspections.
Monitor ADA compliance including accessible routes, restrooms, parking, emergency egress, signage, furniture placement and reasonable accommodation documentation.
Coordinate emergency evacuation maps, fire extinguisher inspections, first aid stations and life-safety documentation.
Track pest control, sanitation, environmental health, maintenance logs and preventive maintenance.
Prepare written inspection reports and compliance dashboards.
Collaborate with property management, vendors and maintenance to resolve deficiencies.
Serve as the designated ADA Coordinator for HOPICS, ensuring compliance with Americans with Disabilities Act (ADA) requirements across program operations and facilities.
Coordinate with SSG on ongoing ADA monitoring activities, ensuring accommodations and accessibility standards are consistently met.
Track and report ADA-related compliance issues, escalating concerns to SSG as needed.
Complete, submit, and coordinate the Facility Review Checklist with SSG and HOPICS Security on a quarterly basis.
Provide technical assistance and training to program staff on facility standards.
Represent the Agency in a professional manner at meetings and community events.
Regular attendance required.
Maintain and uphold Agency mission, values, policies and procedures.
Other duties as assigned.
May assist with special projects, emergency preparedness activities, after-hours inspections, weekend monitoring, and new site openings.
Perform other duties as assigned by their immediate supervisor or the Associate Director for Contracts, Compliance and Performance.
Demonstrates strong initiative and the ability to work independently with minimal supervision.
Effectively manages time, prioritizes competing responsibilities, sets clear goals, and ensures assigned tasks are completed accurately and on schedule.
Maintains accountability by tracking progress, communicating challenges promptly, and following all responsibilities through completion.