Facility Shipping Coord

Clean Harbors•Metairie, LA

10d•Onsite

About The Position

Safety Kleen Systems, in Metairie, LA, is looking for a Facility Shipping Coordinator to join their safety conscious team! This team member will be responsible for planning drum/bulk shipments and execution of the shipping paperwork.

Requirements

Previous experience in shipping, logistics, or transportation coordination within an industrial, manufacturing, or warehouse environment.
Working knowledge of Microsoft Excel for tracking shipments, updating daily reports, and maintaining KPIs or schedules.
Experience using Microsoft Teams or similar collaboration tools to communicate shipment status, production issues, and scheduling updates across departments.
Familiarity with SAP or other ERP systems for order processing, shipping confirmation, inventory movements, and documentation management.

Responsibilities

Ensures Health & Safety is the #1 policy by complying with all safe work practices, policies, and processes and acting in a safe manner at all times.
Coordinate daily shipping and receiving activities using SAP and internal order management systems, ensuring accurate processing of all customers, intercompany, and military orders.
Process shipping and receiving documentation for all outbound and inbound orders, including pick tickets, Bills of Lading (BOL), Certificates of Analysis (CoA), labels, shipping packets, and required compliance paperwork.
Confirm and close out orders in SAP upon completion of picking, staging, and shipments.
Prepare and assemble all shipping labels and documentation packets for daily outbound orders to ensure on-time, compliant shipments.
Coordinate and process Oronite drum fill orders, including daily production scheduling, order entry, and shipment confirmation.
Create and manage purchases orders (POs) for Chevron and other customer fills as required.
Approve, schedule, and manage all military shipments, including daily order approvals, carrier coordination, compliance documentation, and pre-shipment packet preparation.
Receive carrier information from eShipping, prepare military shipment paperwork, and coordinate next-day LTL pickups.
Approve orders and generate pick tickets daily to support warehouse and production operations.
Schedule all inbound and outbound deliveries, ensuring alignment with production schedules, carrier availability, and customer delivery windows.
Serve as the front-line shipping window contact by checking drivers in and out, verifying load information, and ensuring proper documentation is issued to departure.
Prepare and distribute complete shipment packets to drivers, including BOLs, CoA, labels, and any required regulatory or customer documentation.
Perform daily scanning, filing, and electronic record retention of shipping and receiving documentation to maintain compliance and audit readiness.
Process stock transfer orders (STOs) between facilities (e.g. MPO and RPO) and receive prefills and STOs into SAP and internal systems.
Maintain and update daily operational spreadsheets and reports, including KPIs, truck schedules, and Oronite daily production/shipping reports.
Communicate shipping, production, and product issues through Microsoft Teams and coordinate resolution with operations, production, and logistics teams.
Monitor shipment status and proactively address scheduling conflicts, production delays, documentation issues, and transportation challenges to minimize disruptions.
Support site safety, DOT compliance, and Clean Harbors policies by ensuring all shipping activities meet regulatory and company requirements.