Facility & Parks Support Specialist

Okaloosa County • Crestview, FL

5d • Onsite

About The Position

Provides administrative, technical and operational support to the Facility & Parks Maintenance Department.

Requirements

• Associate’s degree with course work emphasis in Business Management, Finance, Administration, supplemented by one (1) year of progressively responsible experience in advanced administrative support functions; or an equivalent combination of education, training and experience which provides the required knowledge, skills and abilities.
• Experience with Microsoft Word, Outlook and Excel software required.
• Requires a valid driver license.

Nice To Haves

• Experience with Cartegraph, ONBASE, Central Square, NEOGOV, and Payroll is preferred.

Responsibilities

• Responds to telephone, email, written and in-person inquiries; provides answers and information requiring knowledge of Okaloosa County and departmental policies and procedures.
• Assists department management staff with preparing project presentations and weekly reporting.
• Prepares and processes new hire documentation, i.e. scheduling interviews, submitting new hire forms & interview notes to Human Resources for further review.
• Prepares, distributes, and maintains correspondence, work orders, requisitions, reports, agendas and other documents and/or files; responds to requests; organizes and relays information related to assigned functional area.
• Performs accounting duties to include billing, collection, invoice processing, reconciliation of purchasing card statements, and preparation of travel-related forms; assists with month-end and year-end processes; assists with inventory maintenance.
• Performs reviews of departmental contracts to ensure all insurance requirements and contract renewals are current.
• Conducts research, creates forms, participates in special projects, conducts surveys, and processes confidential or sensitive documents and correspondence to assist executive level management members to provide informed and timely responses to inquiries, requests for information, etc.
• Files paper and electronic records; maintains files and filing systems according to department/division guidelines.
• Assists with coordinating and scheduling meetings; attends meetings and records official minutes as required.
• Performs timekeeping functions; verifies, enters and submits timesheet data and/or reports; advises department managers of leave balances; informs department staff on payroll policies and changes.
• Represents Facilities & Parks Department on the Procurement Selection Committee as needed.
• Prepares responses and generates documentation for public records requests.
• Enters data into various software and database programs; ensures data is kept up-to-date.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree