Facility Operations Specialist in Support of Workplace Design

Join the 'Ohana•Fairfax, VA

8d•Onsite

About The Position

This role supports Workplace Design for a Federal Government contract. The Facility Operations Specialist will be responsible for resolving various facility-related issues, managing requests with the Building Management Office and Operations & Maintenance staff, and providing oversight for building repairs and custodial needs. The position also involves supporting relocation efforts, researching vendors, and managing service contracts. Additionally, the role includes monitoring the Service Desk Portal, inputting data into space management software, managing mail, and providing support for various office functions. The specialist will also escort GSA or GSA contractors for maintenance and repairs. Examples of work include supporting the design, reconfiguration, relocation, and resizing of office spaces, managing furniture and equipment, and working with Consolidated Furniture Management Services (CFMS). The role involves planning, programming, scheduling, and inspecting space management projects, developing reports, conducting site inspections, and assisting with furniture plans and specifications. Project management tools will be used to manage tasks, resources, schedules, budgets, and scope changes. The specialist will also develop project plans, Statements of Work (SOW), and cost estimations for various projects, manage logistics for renovations and installations, and develop feasibility studies and space forecasting. Experience with CAFM database management and producing reports for space utilization and property asset management is also a key aspect of the role.

Requirements

Minimum Education: Bachelor’s Degree and equivalent work experience
Three (3+) or more years of experience with Facility Management / Project Management
Three (5+) or more years of experience in the relocation / move industry
Three (3+) or more years of experience with furniture / interior design projects
Must be skilled in Microsoft Office Suite (Excel, Outlook, and Word)
Self-motivated, detail-driven, and highly organized.
Promote an environment where team members establish relationships and build trust with their stakeholder counterparts.
Can anticipate the potential for changing conditions and collaborate as needed.
Can read and interpret plans and specifications.
Have strong verbal and written communication skills.
Can meet time sensitive deadlines and carry out multiple priorities simultaneously.
Can analyze data and resolve issues.

Nice To Haves

AutoCAD experience
Project Manager and/or Program Manager Certification

Responsibilities

Resolving all matters regarding furniture, custodial, equipment, security, and safety from Service Desk incidents or emergency field events.
Manage facilities requests with the Building Management Office and Operations & Maintenance staff in all regions.
Provide inspection and oversight for building repairs and custodial needs.
Providing move oversight and move management efforts for relocation at Central Office and Fort Lauderdale.
Research and develop contacts, vendors, estimates, and scopes of work (SOW) for office/building functions, repairs, office equipment, supplies, and services.
Service Desk Portal monitoring and responding.
Input required information into space management software to manage leases/occupancy agreements, occupancy utilization, space management.
In-coming and Out-going mail monitoring and management.
Provide support for Central Office functions, such as stocking printers with paper, organizing service centers.
Providing access and escorting GSA or GSA contractors for preventive maintenance, repairs, surveys, etc.
Design, reconfiguration, relocation and increasing/downsizing of office space and similar facilities.
Matters dealing with Consolidated Furniture Management Services (CFMS) to support all construction and leasing build out projects, alterations to improve space efficiency and space utilization projects, and updating of Computer Aided Facility Management (CAFM).
Planning, programming, scheduling, and inspection of space management projects.
Development of reports, meetings, site inspections, and other appropriate means of documentation related to space planning, including assisting with the development of furniture plans, furniture specifications, timeline requirements, and presentations.
Project management tools to manage tasks, resources, schedules, budgets, and changes in scope.
Development of project plans and scope planning, the execution of design and construction, and the overall direction of the project.
Development of Statements of Work (SOW) and cost estimations for building and construction projects, relocations, and furniture projects for approval by the Contracting Officer’s Representative (COR) and Government Technical Monitors.
Planning, programming, scheduling, and management of resources for space relocations.
Production of CAD drawings showing office layouts, furniture plans, reflected ceiling plans, etc. to use in planning reconfiguration of office and utility space within the facility.
Management of CAFM database information and produce reports and analyses that enable the client to monitor, audit, evaluate and modify the use of facility spaces to manage its property assets more efficiently and effectively.
Space walkthroughs and validate and update occupancy metrics in spreadsheets and database.
Management of logistics of interior renovations and furniture installations.
Development of feasibility studies, space forecasting, and building analyses.
Development of furniture, fixtures, and equipment (FF&E) solutions for planning, architectural, and interior designs.
Managing services designing and installing systems for furniture and related inventories, including warehouse and property disposal management.
Planning, implementation, and allocation of resources and activities of facilities and capital construction projects to ensure project completion within timelines, contract specifications, and budget considerations.