Facility Manager II

BGIS•ON, ON

About The Position

The Facility Manager II is responsible for operations and budget management, service delivery management, project management, client relationship management, health and safety, and emergency preparedness and business continuity for an assigned portfolio. At this position level, the individual is responsible for moderate to large-sized portfolios, facilities of moderate to high complexity, and/or contract requirements of moderate to high complexity.

Requirements

Community college diploma
3 to 5 years of facility management work experience
Solid facility operations and maintenance management abilities
Solid proficiency with facility equipment and building systems
Solid service delivery management abilities
Solid budget management abilities
Developed communication, influence, persuasion and negotiation skills
Solid client relationship management abilities
Solid people leadership skills
Solid vendor management abilities
High degree of client service orientation and sense of urgency
Solid project management abilities
Solid emergency preparedness and business continuity planning and execution abilities
Possesses a sustainability mindset and seeks to incorporate sustainable practices within assigned portfolio where possible
Thorough knowledge of health and safety requirements. Possesses a high degree of safety mindset
Possesses a continuous improvement and quality mindset and seeks to continuously improve and incorporate best practices where applicable
Maintains current knowledge of and demonstrates Solid ability to implement facility management services best practices.
Solid knowledge of current building standards, code and legislative requirements

Nice To Haves

Certified Facility Manager through International Facility Management Association (IFMA)
Certified Property Manager through Institute of Real Estate Management
Facility Management Administrator Designation through Building Owners and Managers Institute (BOMI)
Real Property Administrator through Building Owners and Managers Institute (BOMI)

Responsibilities

Manages the operations and maintenance activities as well as annual facility programs of a portfolio of facilities.
Responsible for ensuring facility uptime objectives are met. Ensures the continued safe and reliable operations of the portfolio of facilities managed.
Creates and implements annual facility management plans.
Collaborates with relevant concerned parties and oversees the implementation of facility-related programs.
Oversees maintenance and repair activities and performance of internal Technicians and service providers. Ensures work is completed on time, safely and meet quality requirements.
Ensures all relevant documentations (i.e. annual facility inspections, equipment data, project files, etc) are captured within service maintenance databases.
Collaborates with relevant concerned parties to evaluate capital assets (i.e. equipment, etc.) and to make recommendations for maintenance, repair and replacement and inclusion within the capital budget.
Continuously seeks ways to gain greater efficiencies through activities such as recommending and implementing best practices, collaborating with internal teams to implement sustainable practices and improvement initiatives, utilizing internal Technicians wherever possible, etc.
Collaborates with relevant concerned parties to optimize assigned portfolio and continuously create value for the client.
Responsible for meeting client obligations.
Resolves problems and/or conflicts and maintains open communication with the client including providing regular written and oral reports to ensure satisfaction.
Recommends solutions and implements appropriate actions for issues.
Monitors service delivery performance against established metrics/key performance indicators. Identifies gaps, develops and executes corrective action plans to ensure all objectives are met.
Monitors all service requests to ensure within agreed upon scope and escalates to senior management, where required.
Responsible for ensuring compliance to all legislated, corporate and industry-related requirements and guidelines including but not limited to environmental, health and safety, and building standard requirements.
Executes emergency preparedness, risk management, disaster recovery and business continuity plans.
Collaborates with relevant concerned parties on incident management-related requirements.
Acts as the focal point of contact and collaborates with Environmental, Health, Safety and Security Team to ensure ongoing compliance with all health and safety related legislation and requirements.
In collaboration with Environmental, Health, Safety and Security Team, administer vendor safety-related accreditation, training and qualification, where required.
Organizes and facilitates health and safety-related meetings with vendors to ensure ongoing safety compliance.
Monitors and is responsible for the safe delivery of all work performed within assigned portfolios.
Develops and maintains effective relationships with clients. Ensures ongoing client satisfaction.
Acts as the focal point of escalation for issues pertaining to facilities managed.
Responsible for meeting budget for assigned portfolio.
Develops and manages budget for portfolio and project expenses. Collaborates with Finance to ensure affordability, budget management and ongoing profitability.
Liaises with relevant operations team members and Finance team for reports to monitor expenses.
Reviews and approves expenditures.
Develops and executes project plans and related estimated costs and budget for assigned portfolio.
Oversees project delivery.
Liaises with relevant concerned parties to ensure projects are delivered with minimum disruptions to facilities and all relevant data are received and updated into database.
Ensures all regulatory compliance requirements have been performed and all related documentations are created and maintained.
Collaborates with Procurement and Supply Chain Administration teams to source and qualify vendors, source and procure goods and services.
Ensures the availability of an adequate inventory of tools and other supplies to operate the facilities.
Responsible for employee-oriented activities including but not limited to employee engagement, development and performance management, hiring and retention, compensation recommendations.
Other duties as assigned.