Facility Events Coordinator

PCL Construction•Edmonton, AB

4d•Onsite

About The Position

As a Facility Events Coordinator for PCL Construction Resources Inc. in Edmonton, Alberta (Corporate), you'll have the opportunity to support the scheduling and coordination of events at the PCL Business Park, collaborating with internal departments and committees to ensure events are safe, well-organized, and align with company standards. PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity. At PCL Construction Resources Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

Requirements

Post-secondary education in Event Management, Hospitality, Business Administration, or a related field, or an equivalent combination of education and experience.
Minimum 2–4 years of experience coordinating or supporting events, facilities operations, hospitality, or administrative scheduling in a corporate environment.
Strong organizational and scheduling skills, with demonstrated experience managing event calendars, bookings, and logistics with a high level of accuracy and attention to detail.
Experience working collaboratively with multiple departments, committees, and operational teams.
Strong written and verbal communication skills, with the ability to communicate professionally and courteously with internal stakeholders and event organizers.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Demonstrates strong critical thinking and risk mitigation skills, including experience supporting site inspections, quality control, and safety best practices.
Proficiency in Microsoft Office Suite and other specialized software, with experience creating templates, forms, and processes as required.
Flexible to accommodate work outside regular business hours to support event requirements.
Must be able to climb stairs and stand for periods of time.
Ability to lift and carry up to 20 pounds consistently.

Responsibilities

Manage and oversee all event bookings for the PCL Business Park, ensuring accuracy, efficiency, and adherence to company policies.
Serve as the primary point of contact for event inquiries; monitor shared inboxes and respond in a timely, professional manner.
Provide expert calendar and scheduling management for all events and related resources.
Plan and manage event inventory, supplies, and stock levels.
Coordinate event logistics, including space planning and set-up/tear-down requirements, in collaboration with the facilities and maintenance teams.
Oversee and supervise event execution on-site.
Conduct site inspections before, during, and after events to ensure standards, safety best practices, and quality control measures are met.
Proactively identify operational or logistical challenges related to events and work with stakeholders to develop solutions or alternative approaches.
Participate in internal committees to support event planning initiatives.
Assist in establishing, documenting, and maintaining event processes, procedures, and best practices.
Perform other duties as assigned to support business and operational needs.

Benefits

Employee ownership opportunities that build long-term value
Annual discretionary performance bonuses
RRSP, TFSA, Pension Contribution Options
Flexible medical, dental and vision benefits
Prescription drug coverage and virtual care services
Life, AD&D and disability insurance
Paid parental leave and family care support
Health and lifestyle spending account options
Mental health and wellness support, including Employee Assistance Programs
Career growth pathways, leadership development and mentorship programs
Access to world-class training through PCL's College of Construction and professional development courses
Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions