Facility Coordinator

Company3 • New York, NY

12d • Onsite

About The Position

The Facility Coordinator will be responsible for warmly welcoming clients and guests at a satellite location of Company 3, providing facility information, directing client requests to the appropriate department, routing calls, shipping and receiving, purchasing, and overall client services. The Facility Coordinator should be highly organized, meticulous, upbeat and personable, able to multi-task, and willing to grow within the role.

Requirements

• Prior working experience in an office environment
• Proficient with MS Office, Teams, Google Docs
• Reliable, punctual, meticulous, detail-oriented
• Ability to multitask and take initiative
• Professional appearance and excellent demeanor
• Excellent written and verbal communication skills

Nice To Haves

• Available to work Mon-Fri from 9:00a-5:00p and be flexible with notice to shift schedule as needed
• Available to work weekends if needed
• Knowledge of post-production workflows

Responsibilities

• Greeting, welcoming, and directing clients and guests appropriately
• Providing initial orientation to new clients
• Notifying staff and clients of visitor arrival
• Checking in clients according to current security protocols
• Assisting operations and engineering teams with set up of edit rooms and offices
• Assisting clients with requests pertaining to their edit rooms and offices
• Building excellent client relations by creating a warm and inviting working environment
• Client support in person, through email, and phone calls
• Routing client requests to the appropriate department
• Managing incoming and outgoing shipments
• Updating documents and spreadsheets pertaining to client contact info, purchases, etc.
• Setting up rooms for meetings and screenings
• General purchasing and logging of purchases
• Setting up daily coffee, restocking communal snacks and beverages
• Maintaining cleanliness and organization in kitchen and common areas
• Ordering groceries and office supplies while maintaining a budget
• Running errands as needed

Benefits

• Comprehensive package of health, retirement, and insurance benefits and paid time off for eligible part-time employees working 25 or more hours per week and full-time employees in the US
• Retirement, select insurance benefits, and where required by law, health benefits for eligible project hires and part-time employees working less than 25 hours per week in the US
• Local benefits plan offerings for roles filled in Canada and other territories

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed