Facility Coordinator

Goodwill of Southwestern Pennsylvania • Pittsburgh, PA

1d • $22 - $23

About The Position

The Facilities Coordinator provides a variety of management support duties to
the Facilities and Maintenance Department, ensuring efficient scheduling,
communication, documentation, and recordkeeping of maintenance operations. This
role serves as the central point of coordination for work orders, purchase
orders, vendor communications, project tracking, and reporting. The Coordinator
ensures maintenance requests are logged, assigned, and completed on schedule
while maintaining accurate records of expenses, service contracts, and
compliance documentation. Duties require independent judgment with an
understanding of Facilities Department functions, procedures and terminology.
This position supports Goodwill’s Mission by ensuring well-functioning, safe,
and compliant facilities that allow operations to run smoothly and effectively.

Requirements

• High School diploma AND 2+ years of required experience OR Associates (preferred) degree AND 0-1 years of required experience
• Experience in facilities coordination, maintenance administration, or related support role
• Strong organizational and recordkeeping skills with experience managing physical and electronic files
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and SharePoint or similar platforms
• Experience processing work orders, purchase orders, invoices, or similar operational workflows
• Ability to communicate effectively with internal staff, external vendors, and service providers
• Knowledge of basic facility operations, maintenance terminology, and safety/compliance processes
• Strong problem-solving skills and ability to prioritize multiple tasks in a fast-paced environment
• Excellent customer service orientation and ability to address urgent requests effectively
• Candidates are expected to provide current, valid clearances (Child Abuse Clearance, FBI, and PA PATCH)

Nice To Haves

• Experience supporting multi-site facilities, retail, or nonprofit environments
• Familiarity with OSHA, fire safety, and regulatory compliance recordkeeping
• Experience coordinating vendor relationships and tracking service contracts

Responsibilities

• Assist in scheduling preventive maintenance and facility inspections.
• Serve as the primary point of contact for incoming calls, emails, and requests for the Facilities Department.
• Ensure all required safety, compliance, and inspection records are accurately maintained and readily available.
• Provide administrative support to the Facilities Director, Project Manager, and Maintenance Supervisor including scheduling meetings, preparing correspondence, and organizing departmental communications.
• Maintain a current and up-to-date understanding of and comply with all agency policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees