Facility Coordinator

TCWGlobal•Austin, TX

4d•Onsite

About The Position

We are seeking an enthusiastic and self-motivated Facility Coordinator to support day-to-day facility and office operations in an Austin, TX office environment. In this role, you will coordinate facility maintenance, office administration, health and safety activities, environmental initiatives, and office events. The ideal candidate is organized, proactive, customer-service oriented, and comfortable coordinating with employees, department leaders, vendors, and service providers. This position is expected to be an ongoing engagement, with a part-time schedule of approximately 18 hours per week.

Requirements

High school diploma or equivalent
1–3 years of experience in a related facility, office administration, workplace services, or coordination role
Strong organizational and coordination skills
Excellent customer service and communication skills
Ability to work independently and take initiative
Ability to coordinate effectively with vendors, service providers, employees, and leadership
Strong attention to detail and ability to manage multiple responsibilities

Responsibilities

Coordinate with external vendors and service providers to support office repairs, maintenance, and facility improvements, including HVAC, electrical, plumbing, and security
Monitor office space allocation and utilization to support the needs of various departments and teams
Manage office supplies and equipment procurement, maintaining appropriate inventory levels and ensuring resources are properly allocated
Implement and support office policies, procedures, and guidelines to maintain a professional and organized workplace
Support compliance with applicable health and safety requirements and implement measures to help prevent workplace hazards and accidents
Conduct regular safety inspections, fire drills, and emergency preparedness activities
Coordinate with relevant authorities regarding required permits and licenses for office operations
Promote environmentally responsible office practices, including waste reduction, recycling, and energy conservation
Identify opportunities for green initiatives and other efforts to reduce the organization's environmental impact
Foster a positive and collaborative office environment through effective communication and coordination
Support department heads and team leaders with office space and equipment requirements
Coordinate logistics and facilities arrangements for office events and meetings
Provide a high level of customer service to employees and office leadership
Identify and address facility and office issues proactively, escalating as appropriate