Facility Coordinator

JLL•San Jose, CA

1d•$59,400 - $72,800•Onsite

About The Position

As a Facility Coordinator at JLL, you'll serve as a vital operational partner supporting our facility management teams in delivering seamless, efficient services to our clients. This role combines hands-on facility operations with financial administration, requiring you to continuously monitor day-to-day facility functions while maintaining precise budget tracking and vendor coordination. You'll work collaboratively with facility managers to ensure smooth operations, from processing invoices and purchase orders to coordinating maintenance activities and providing responsive customer service. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and in this role, you'll contribute directly to that mission by keeping our facilities running smoothly and our financial records accurate. Your organizational skills and proactive approach will help ensure minimal disruption to client environments while supporting the tactical planning and execution of facility management goals.

Requirements

High school diploma or GED
2+ years' experience in facility management, property administration, or office operations
1+ years' experience with accounts payable, invoice processing, or budget tracking
Superior customer service skills and orientation with a commitment to responsive, professional communication
Advanced proficiency in Excel including formulas, pivot tables, and financial reporting
Experience with work order management systems (Corrigo experience preferred)

Nice To Haves

Experience with accounting software
Ability to plan and manage work under time constraints while maintaining quality and accuracy
Ability to multitask and work without direct supervision, demonstrating initiative and sound judgment
Proficient in MS Office Suite with strong written, verbal, and interpersonal skills
Strong organizational skills and collaborative style that supports teamwork across functions
Understanding of budget variance analysis and cost tracking

Responsibilities

Assist the Facility Management Team with tactical planning for the team's goals and objectives, contributing ideas and operational insights that drive efficiency
Process and track facility-related invoices, purchase orders, and expense reports with accuracy and attention to detail
Maintain budget tracking spreadsheets and support accounts payable/receivable activities related to facility operations
Provide facility-specific assistance to the project management team as needed or requested, demonstrating flexibility and responsiveness
Manage and maintain small facility management tasks as assigned, ensuring timely completion and quality execution
Assist with the coordination and scheduling of maintenance activities, working with vendors and service providers to minimize disruption
Provide general overall facility management services including continuous monitoring of office/facility operations to identify and address issues proactively
Ensure appropriate follow-up with customers, delivering superior service that reflects JLL's commitment to excellence
Provide direction and information to vendors, facilities staff, and service providers as required to ensure excellent coordination and execution of work within client environments