Facility Coordinator
About The Position
The Facility Coordinator is responsible for assisting the Facility Manager with administering and delivering contracted facility management services at an assigned building(s), including facility maintenance, construction/project support, mailroom operations and office services functions. The Facility Coordinator must be detail oriented, work with a sense of urgency, and communicate effectively. This position will work closely with C&W Services management and client contacts to ensure all work assignments and projects are completed in a timely manner in line with the set quality standards.
Requirements
- A minimum of 2 years of experience in facility management or property management in administrative and/or technical roles
- Requires basis knowledge of standard maintenance practices and standards
- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures
- Experience using a personal computer and/or smart device for work order management, email, and safety training
- Intermediate skills with Microsoft Office - Outlook, Word, Excel, Power Point
- Physical requirements include stooping, standing, walking, climbing stairs/ladders and ability to lift/carry heavy loads of 50 lbs.
- Ability to read simple building system blueprints and schematics
- Ability to write routine reports and correspondence
- Ability to effectively present information to small groups
- Possession of a valid state driver’s license
Responsibilities
- Supports the fulfillment of client catering requests, office moves and event support while acting as the client’s primary point of contact for all office services related requests
- Supervise a team of office services staff – 3-4 employees
- Reviews and assigns service requests while estimating the time and materials needed to complete requests
- Prioritizes service requests and provides follow-up on outstanding site issues as needed
- Orders materials and supplies and assists with material inventory control program management
- Provide hands on support completing assigned service request as assigned
- Plans and schedules maintenance tasks to ensure compliance with set service level agreements
- Assists in the management of the maintenance quality program
- Oversees and inspects the work performed by assigned outside contractors
- Works with the Facility Manager in planning and controlling annual and capital budgets
- Prepares and maintains maintenance logs and records as required using the computerized maintenance management system (CMMS)
- Manages the maintenance SOP library and trains members on compliance
- Acts as the Facility Manager’s primary backup managing personnel and as the client’s primary point of contact
- Promotes a safe work environment by promoting a safety-first culture
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life, and disability insurance programs
- paid and unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
