Facility Construction Project Coordinator
About The Position
JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Technical Project Management Administrative Support Position What this job involves The Technical Project Management Administrative Support role provides essential administrative and technical assistance to the facility project management team, blending 60% administrative functions with 40% direct project management activities. This position involves organizing comprehensive project documentation, creating reports and meeting minutes, assisting project managers with ongoing assignments, and contributing to the development of standardized facility project management processes while maintaining adherence to JLL policies and client specifications. What your day-to-day looks like Your daily activities include preparing project management reports, organizing project documentation (SOWs, quotes, POs, contracts, budgets, schedules), and transcribing meeting minutes and punch lists. You'll coordinate meetings and vendors, work with architects on plans and drawings, assist with schedule and budget updates, track invoices, and produce monthly reports. Additionally, you'll help draft RFPs, ensure drawings meet client standards, proactively manage project-related issues, and maintain project management tools and systems.
Requirements
- Bachelor's degree OR 3+ years of facilities or construction experience
- 3+ years of practical experience in related field
- Strong interpersonal skills with ability to interact with executive-level clients
- Organizational and detail-oriented with ability to prioritize multiple business needs
- Basic proficiency with Microsoft Office and Google Suite products
- Knowledge of construction or commercial real estate industry
- Strong knowledge of Google Workspace
- Candidates must be authorized to work in the United States without employer sponsorship.
Nice To Haves
- Bachelor's degree in Accounting, Business, Architecture, Engineering, or Construction Management
- Facilities, real estate support, or project management experience
- Knowledge of Microsoft Project or equivalent project management tools
- FMP (Facility Management Professional) or PMP (Project Management Professional) certification
- Ability to work collaboratively across various teams and departments
- Ability to work with minimum supervision
Responsibilities
- Preparing project management reports
- Organizing project documentation (SOWs, quotes, POs, contracts, budgets, schedules)
- Transcribing meeting minutes and punch lists
- Coordinating meetings and vendors
- Working with architects on plans and drawings
- Assisting with schedule and budget updates
- Tracking invoices
- Producing monthly reports
- Drafting RFPs
- Ensuring drawings meet client standards
- Proactively managing project-related issues
- Maintaining project management tools and systems
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
5,001-10,000 employees
