Facility Construction Project Coordinator

JLL•Kinston, NC

21h•Onsite

About The Position

The Facilities Project Coordinator is a full-time, on-site exempt position based in Kinston, North Carolina. Reporting directly to the Facilities Project Manager, this role provides critical technical and administrative support to ensure compliance with Airbus FMRE policies and procedures. The Coordinator assists Facility and Project Managers across the North American portfolio, driving assigned projects and programs from end-to-end. This position requires a professional who can communicate effectively with stakeholders using strong verbal and technical writing skills while assisting with various miscellaneous facility tasks as needed. Technical and Administrative Support A primary focus of this role, accounting for over 60% of the Coordinator's time, involves providing comprehensive administrative support for technical project management. Responsibilities include preparing detailed project reports and meeting minutes, as well as organizing essential project documentation such as Statements of Work (SOWs), quotes, purchase orders, contracts, budgets, and schedules. Additionally, the Coordinator supports the Facility Project Manager in building and improving standard project management procedures to ensure operational excellence and consistency across the portfolio. Project Management and Coordination The Facilities Project Coordinator spends approximately 40% to 60% of their time supporting the broader project management team on various assignments. Key tasks include proactively managing project-related issues and ensuring client requirements are met in a timely, cost-effective manner. The role involves heavy coordination with vendors and architects to deliver plans and drawings, tracking invoices, updating schedules and budgets, and drafting Requests for Proposals (RFPs). Coordinators also maintain project management systems, transcribe punch lists, and produce monthly quality reports. Compliance with JLL policies, ethics, and codes of conduct is mandatory, as is proficiency in project management technologies and business software such as Google Workspace (Docs, Sheets, Slides). JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Requirements

Bachelor’s degree or at least three years of practical experience in facilities or construction
Strong interpersonal skills to interact with executive-level internal and external clients
Detail-oriented
Ability to prioritize the differing needs of the business
Basic proficiency in Microsoft Office
Strong knowledge of Google Workspace and project management tools like Microsoft Project
Ability to work collaboratively in a team environment with minimum supervision while multi-tasking
Ability to operate standard office equipment and participate in conversations both in person and via teleconference
Ability to read computer screens, documents, and engineering drawings, and hear sounds on the production floor, including safety warnings
Ability to sit for long periods
Ability to stand for discussions on the production floor
Ability to lift or carry documents and equipment weighing up to 30 lbs (14 kgs)
Ability to squat or kneel for item retrieval
Flexibility to travel independently on short notice
Must be authorized to work in the United States without employer sponsorship

Nice To Haves

A degree in Accounting, Business, Architecture, Engineering, or Construction Management is preferred

Responsibilities

Preparing detailed project reports and meeting minutes
Organizing essential project documentation such as Statements of Work (SOWs), quotes, purchase orders, contracts, budgets, and schedules
Supporting the Facility Project Manager in building and improving standard project management procedures
Proactively managing project-related issues
Ensuring client requirements are met in a timely, cost-effective manner
Coordinating with vendors and architects to deliver plans and drawings
Tracking invoices
Updating schedules and budgets
Drafting Requests for Proposals (RFPs)
Maintaining project management systems
Transcribing punch lists
Producing monthly quality reports
Compliance with JLL policies, ethics, and codes of conduct